Company: Tsebo Solutions Group
Business Unit: Tsebo Facilities Solutions
Job Title: Facilities Management Administrator
Reference Number: TSE260821-8
Location: Johannesburg, Gauteng, South Africa
Employment Type: Full Time
Closing Date: 28 August 2026
Job Overview
Tsebo Facilities Solutions is inviting applications for a Facilities Management Administrator position in Johannesburg, Gauteng. This is a full-time opportunity for an organised, detail-oriented and service-focused administrator who can provide reliable administrative, financial and operational support within a facilities management environment.
The successful candidate will contribute to the smooth running of facilities management services by supporting financial administration, supplier coordination, document control, customer service, reporting and operational processes. The position requires someone who is comfortable working with multiple stakeholders, maintaining accurate records and ensuring that administrative activities are completed in line with company procedures and contractual requirements.
Tsebo Solutions Group is a leading African integrated workplace management solutions provider, delivering services across areas such as facilities management, catering, cleaning and hygiene, pest control, security, energy, procurement, engineering, workspace design and other workplace solutions.
Key Responsibilities
Financial Administration
The Facilities Management Administrator will assist with the financial and administrative processes supporting the facilities management operation. Responsibilities will include processing supplier invoices accurately and within required deadlines, monitoring purchase orders and keeping track of expenditure against approved budgets.
The successful candidate will also verify that services have been completed and that the necessary supporting documentation is available before invoices are submitted. Monthly supplier account reconciliations will need to be performed, with discrepancies investigated and resolved where necessary.
Maintaining accurate financial records and organised filing systems will also form an important part of the role. The administrator may further assist with audits, monthly reporting and expenditure analysis.
Supplier and Contract Administration
The role involves maintaining professional relationships with suppliers and ensuring that supplier information remains accurate and up to date.
Duties will include managing supplier onboarding documentation, maintaining supplier databases and monitoring compliance documentation. The successful applicant will communicate with suppliers regarding invoices, contractual requirements and service-related documentation.
They will also follow up on outstanding information and assist the Facilities Management team with contract administration while ensuring that relevant records are properly maintained.
Operational Administration
The administrator will provide day-to-day administrative support to the Facilities Management team. This includes managing correspondence, incoming communications and documentation while ensuring that operational records are properly controlled.
The position will also involve maintaining accurate information on the Computer-Aided Facilities Management (CAFM) system, preparing reports and producing administrative documentation when required.
Additional duties may include coordinating meetings, maintaining schedules and supporting the implementation of operational procedures and continuous improvement initiatives.
Customer Service and Stakeholder Support
Strong customer service skills are important for this position. The successful candidate will provide professional and responsive assistance to clients, suppliers and internal stakeholders.
They will respond to customer enquiries, monitor service requests and ensure that matters are addressed or escalated appropriately. The administrator may also assist with customer satisfaction surveys and feedback analysis.
Building positive working relationships and promoting a customer-focused approach across the site will be an important part of the role.
Compliance and Systems
The successful candidate must ensure that administrative activities comply with Tsebo policies, health and safety requirements and contractual obligations.
They will be responsible for maintaining confidentiality, protecting sensitive information and ensuring that important documentation is retained according to company standards.
Accurate CAFM and related system records must also be maintained, while the administrator may contribute to risk management, compliance monitoring and governance activities.
Skills and Competencies
Applicants should demonstrate strong administrative and organisational abilities, together with attention to detail and accuracy. Key competencies include:
- Financial administration and invoice processing
- Supplier administration and relationship management
- Microsoft Excel reporting and data management
- Document and records management
- CAFM system administration
- Budget tracking and expenditure monitoring
- Report writing and preparation
- Customer service administration
- Data accuracy and quality control
- Strong communication and stakeholder management skills
- Ability to manage multiple administrative priorities
Minimum Qualifications
Applicants should have:
- Grade 12 / Matric
- A Diploma in Administration, Finance, Accounting, Bookkeeping, Facilities Management or a related field
- Additional facilities management or customer service certifications will be advantageous
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook and PowerPoint
- Experience using CAFM, ERP or facilities management systems
Experience Required
Candidates should have a minimum of three years’ administrative experience, preferably within facilities management, property management, business support services or a related environment.
Experience with supplier invoice processing, financial recordkeeping, working with service providers and coordinating multiple stakeholders will be beneficial.
Who Should Apply?
This position may suit an experienced administrator who enjoys working in a structured operational environment and has strong attention to detail. Candidates who are confident working with financial records, suppliers, customers, systems and administrative documentation may be well suited to the opportunity.
If you meet the stated qualifications and experience requirements and are looking to build your career within a leading facilities management organisation, this could be an excellent opportunity to apply your administrative and coordination skills in a professional workplace environment.
Job Details at a Glance
Position: Facilities Management Administrator
Company: Tsebo Solutions Group
Division: Tsebo Facilities Solutions
Reference: TSE260821-8
Location: Johannesburg, Gauteng
Job Type: Full Time
Closing Date: 28 August 2026
Important: Applicants should ensure that they meet the advertised qualification and experience requirements before submitting their application. Applications should be submitted through the official Tsebo recruitment process before the closing date.
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