A permanent opportunity is available for a skilled and organized individual to join Tshwane North TVET College as a Secretary to the Campus Manager. This role is suited to a candidate who is detail-oriented, professional, and capable of handling a wide range of administrative and secretarial responsibilities within a dynamic academic environment.
Position Overview
The successful candidate will provide comprehensive administrative and secretarial support to the Campus Manager, ensuring the smooth running of daily office operations. This role requires strong communication skills, the ability to manage multiple tasks, and a high level of discretion when dealing with sensitive information.
Location
Pretoria Campus
Salary
R228 321 per annum (Level 05), plus additional benefits as per institutional policies.
Minimum Requirements
To be considered for this position, applicants must meet the following criteria:
- A Senior Certificate (Grade 12) or equivalent qualification
- A National Diploma in Management Assistant or Office Administration
- Between one and two years of relevant experience in secretarial or administrative support roles
- Basic understanding of financial processes and procedures
- Knowledge of document and records management systems
- Strong computer literacy, including proficiency in standard office software
- Effective verbal and written communication skills
- Professional telephone etiquette
- Excellent organizational and time-management abilities
- Ability to work with individuals from diverse backgrounds and at various organizational levels
- High level of integrity, reliability, and confidentiality
- Ability to handle tasks with discretion and professionalism
Key Responsibilities
The role involves a variety of administrative and coordination duties aimed at supporting the Campus Manager and the wider campus operations. Core responsibilities include:
- Delivering efficient secretarial and reception services to the Campus Manager
- Managing incoming calls by directing them appropriately or responding where necessary
- Maintaining organized and up-to-date records within the Campus Manager’s office
- Filing and retrieving documents for the manager and relevant departments as required
- Handling incoming and outgoing correspondence, including recording and distribution
- Preparing documentation and materials required for meetings and official engagements
- Coordinating travel arrangements, including processing travel claims and related payments
- Scheduling meetings, workshops, and campus events
- Identifying suitable venues and coordinating logistics such as invitations, catering, and meeting setups
- Ensuring all logistical requirements for workshops and events are effectively managed
- Tracking documents and ensuring timely processing of administrative workflows
- Managing visitors and maintaining a professional front-office environment
- Compiling, consolidating, and submitting reports relevant to campus operations
- Providing additional administrative support duties as delegated by the Campus Manager
Skills and Competencies
The ideal candidate will demonstrate:
- Strong interpersonal and communication abilities
- Excellent planning and coordination skills
- Attention to detail and accuracy in administrative tasks
- Ability to work under pressure and meet deadlines
- Professionalism in handling confidential information
- Adaptability and problem-solving capabilities
- A proactive approach to office management and support
Application Process
Applicants are required to submit the following documents:
- A fully completed New Z83 application form (available from any Public Service Department)
- A detailed and updated Curriculum Vitae
Applications should be sent via email to:
secretarytocm@tnc.edu.za
Applicants must ensure that the reference number TNC/PC/26–04/7 is clearly stated in their application.
Important Notes
- Only shortlisted candidates will be requested to provide certified copies of qualifications, academic transcripts, identity documents, and driver’s license (where applicable)
- Communication regarding the recruitment process will be limited to shortlisted candidates only
- If no feedback is received within three months after the closing date, applicants should consider their application unsuccessful
- Late applications will not be accepted under any circumstances
- All shortlisted candidates will undergo a vetting process, including criminal record checks, credit checks, citizenship verification, and qualification verification
- Candidates will also be required to complete pre-entry assessments, including a practical exercise and an integrity evaluation
- The institution reserves the right not to make an appointment
Employment Equity
Tshwane North TVET College is committed to employment equity and encourages applications from suitably qualified individuals, including persons living with disabilities. Preference will be given in line with the institution’s employment equity targets.
Enquiries
For further information or assistance with the application process, applicants may contact:
- Ms RN Selepe at (012) 401 1955
- Ms JM Nyalunga at (012) 401 1940
This opportunity is ideal for candidates seeking to build or advance their career in administrative support within the education sector. The position offers a stable work environment and the chance to contribute to the effective functioning of a reputable institution.
📢 Join Our WhatsApp Channel