Secretary / Administrative Assistant
Location: Zuikerbosch, Three River East, Vereeniging, Gauteng
Reference Number: RAN260224-3
Closing Date: 2026/03/10
Job Type: Permanent
Join Africa’s Largest Water Utility: Rand Water
Rand Water stands as the largest water utility in Africa, providing bulk potable water to over 11 million people across Gauteng and surrounding areas. Our success relies on the dedication of our skilled workforce and our commitment to operational excellence. We are currently seeking a highly organized and detail-oriented Secretary/Administrative Assistant to join our Bulk Water Services – Operations team at the Zuikerbosch site.
If you are a proactive professional with a passion for accuracy and providing high-level administrative support, this is an opportunity to grow your career in a stable and vital industry.
Job Purpose
To provide comprehensive secretarial and administrative support to the Process Quality Manager. This role is pivotal in ensuring the smooth operation of the office by managing communications, organizing the manager’s schedule, handling confidential documentation, and assisting with finance and human resource administrative tasks.
Minimum Requirements
To be considered for this role, applicants must meet the following criteria:
· Education:
· Grade 12 / Matric (Essential)
· Certificate in Office Administration (Essential)
· A Secretarial Diploma or recognized qualification in Office Administration (Advantageous)
· Experience:
· Minimum of 3 years of proven experience in a secretarial or administrative environment.
· Licenses:
· Valid Driver’s License (Essential)
· Must be able to pass the Rand Water K53 driving test.
· Technical Skills:
· Computer Literacy: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
· System Knowledge: Experience with SAP (Advantageous).
Key Performance Areas (Duties & Responsibilities)
As the Secretary/Administrative Assistant, you will be the central point of contact for the Process Quality Department. Your day-to-day responsibilities will span across three main support pillars:
- General Administration & Customer Liaison
· Act as the first point of contact for the Process Quality Manager’s office by professionally managing telephone calls, taking detailed messages, and handling correspondence.
· Manage a complex diary for the Manager, scheduling meetings and appointments efficiently.
· Organize logistics for meetings and workshops, including arranging venues, refreshments, and necessary equipment.
· Establish and maintain a robust filing system (both electronic and physical) to ensure quick retrieval of documents and records.
- Financial Administrative Support
· Monitor and maintain office supply inventory to ensure the department operates without interruption.
· Process requisitions for the ordering of office supplies and stationery.
· Verify invoices related to department purchases, ensure they are signed off by the relevant authority, and forward them to the finance department for payment processing.
- Human Resource Administrative Support
· Oversee the timekeeping process by controlling and submitting accurate employee timesheets, acting allowance claims, and leave forms to HR.
· Maintain and update the job profile status for all personnel within the department.
· Coordinate the performance management cycle by controlling and submitting performance contracts and appraisals to the HR department.
- Secretarial Support to Process Quality Department
· Compile meeting agendas in collaboration with the Manager and distribute them to attendees timeously.
· Attend meetings to take accurate minutes, transcribe them, and distribute them for approval and record-keeping.
· Assist supervisors and team members with ad-hoc tasks, projects, and administrative duties as required.
Required Knowledge, Skills, and Attributes
Knowledge
· In-depth understanding of office management procedures and secretarial best practices.
· Proficiency in the MS Office Package.
· Knowledge of SAP (Systems, Applications, and Products) is a distinct advantage.
Skills
· Typing & Transcription: High-speed and accurate typing skills with the ability to transcribe minutes.
· Minute Taking: Proven ability to capture discussions, decisions, and action items accurately during meetings.
· Attention to Detail: Meticulous attention to detail to ensure error-free documents and reports.
· Organization: Exceptional filing and record-keeping skills.
· Communication: Excellent written and verbal communication skills, coupled with strong interpersonal skills to interact with internal and external stakeholders.
Attitude & Competencies
· Customer Service Orientation: A commitment to meeting the needs of internal and external customers.
· Confidentiality: Ability to handle sensitive and confidential information with discretion.
· Telephone Etiquette: Professional and courteous manner when handling calls.
· Self-Discipline: Ability to work independently, prioritize tasks, and meet deadlines.
· Teamwork: A collaborative spirit to foster good working relations within the department.
Why Join Rand Water?
· Job Security: Become a permanent member of a stable, essential service provider.
· Professional Growth: Work in a specialized environment (Process Quality) that offers exposure to technical and operational facets of water treatment.
· Impact: Play a crucial role in supporting the team that ensures the quality of bulk water services in South Africa.
Application Process
Ready to make a difference?
If you meet the minimum requirements and are ready to bring your administrative expertise to Rand Water, we encourage you to apply before the closing date.
Closing Date: 2026/03/10
Please note: Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 6 weeks of the closing date, please consider your application unsuccessful.
Important Notice: Beware of Fraud
Rand Water is committed to protecting its applicants from fraudulent activities. Rand Water does not request money, payments, or fees from applicants at any stage of the recruitment process. If you are asked for payment, please report this activity to the Rand Water Hotline at 0800 212 364.
Only applications submitted via the official Rand Water portal will be considered.
Rand Water is an equal opportunity employer. Preference will be given to candidates in line with our Employment Equity plan.
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