Company: Epsidon Technology Holdings
Division: Nology
Business Unit: Human Resources & Facilities Management
Location: Pretoria, Gauteng
Employment Type: Permanent
Industry: Information Technology & Services
Job Function: Administrative
Experience Level: Associate
Posted: 19 August 2026
Closing Date: 30 September 2026
Job Overview
Nology, part of Epsidon Technology Holdings, is seeking a professional, organised and service-focused Receptionist to join its Human Resources & Facilities Management team in Pretoria, Gauteng.
The successful candidate will be responsible for managing the company’s reception area while providing a welcoming and professional experience to clients, visitors and employees. The role also includes a broad range of administrative, facilities, procurement and operational support responsibilities.
This is a permanent opportunity suited to an individual who is confident dealing with people, highly organised, attentive to detail and capable of managing several administrative tasks efficiently. The ideal candidate should also be comfortable working with office systems, maintaining records, coordinating suppliers and supporting the HR & Facilities Manager and directors when required.
Key Responsibilities
Reception and Front Office
The Receptionist will ensure that the reception area operates efficiently and professionally. Responsibilities will include:
- Welcoming clients and visitors and creating a positive first impression.
- Answering incoming calls, taking messages and directing calls to the appropriate employees.
- Monitoring telephone line quality and reporting any issues.
- Maintaining organised files, records and departmental documentation.
- Preparing and updating spreadsheets and administrative records.
- Managing boardroom bookings and ensuring meeting spaces are properly coordinated.
- Arranging the collection and distribution of company mail.
- Receiving and distributing supplies, packages and other deliveries.
- Recording staff movement when required.
Administrative Support
The position will provide ongoing administrative assistance to the HR & Facilities Manager and other senior employees. Duties will include:
- Coordinating daily lunch orders and working with the relevant order sheets.
- Reconciling lunch orders and submitting invoices for payment.
- Preparing lunch reconciliation information for HR salary deductions when requested.
- Communicating with lunch suppliers regarding queries, concerns or service issues.
- Coordinating vending machine refills and reporting maintenance requirements.
- Ordering stationery and monitoring stock levels.
- Capturing operational information and maintaining accurate reports.
- Assisting with internal training coordination.
- Capturing invoices and updating the operations budget control sheet.
- Providing PA-related support to the HR & Facilities Manager and directors as required.
Procurement and Stock Control
The Receptionist will also assist with purchasing and inventory-related administration. This includes:
- Monitoring stationery requirements and placing approved stock orders.
- Maintaining accurate stationery stock records.
- Updating stock control sheets on a weekly basis.
- Completing purchase requisition forms for approved purchases.
- Submitting documentation to Finance following the required approval process.
- Requesting supplier quotations for groceries, stationery and other office requirements.
- Assisting with the management of office supplies, furniture and general inventory.
Facilities and General Office Duties
The successful candidate will contribute to the smooth running and upkeep of the company’s office environment. Responsibilities include:
- Supervising cleaning staff when the HR & Facilities Manager is unavailable.
- Reporting faulty equipment, damaged furniture and structural problems.
- Following up on outstanding tasks and providing feedback within the required timeframe.
- Maintaining and implementing reception standard operating procedures.
- Monitoring office equipment and furniture and identifying replacement or improvement requirements.
- Coordinating regular servicing of equipment such as air conditioners and printers.
- Ensuring the reception and telephone system operate effectively.
- Liaising with relevant service providers when telephone or VoIP issues occur.
- Monitoring office supply usage and reporting requirements.
- Managing groceries, stationery, office supplies and furniture inventory.
- Monitoring parking-related concerns and escalating problems to the HR & Facilities Manager.
What the Employer Is Looking For
This position would suit someone who is dependable, professional and able to maintain high standards in a busy office environment. Strong organisational and communication skills are important, as the role involves interaction with employees, visitors, suppliers, service providers and management.
The successful applicant should be willing to follow company procedures, adapt to new working methods and learn new technologies when required. Attention to detail, initiative, good administrative skills and the ability to complete tasks within deadlines will be important in this role.
Why Consider This Opportunity?
Working as a Receptionist within Nology provides an opportunity to gain broad experience beyond traditional front-desk duties. The role combines reception, administration, procurement, facilities coordination, stock control and operational support, making it suitable for someone who wants to develop a versatile administrative career within the technology sector.
How to Apply
Interested candidates who meet the requirements are encouraged to submit their CV/application to Nology through Epsidon Technology Holdings.
Position: Receptionist
Company: Epsidon Technology Holdings – Nology
Location: Pretoria, Gauteng
Employment Type: Permanent
Closing Date: 30 September 2026
Applicants are encouraged to apply before the closing date and ensure that their CV clearly reflects their relevant administrative, reception, customer service and office support experience.
Important: Duties and responsibilities may be adjusted by the company in line with future business requirements, with appropriate notice where applicable.