Personal Assistant (Programmes) – Development Bank of Southern Africa
Reference Number: DBS260331-1
Location: Midrand, Gauteng, South Africa
Job Type: Permanent
Closing Date: 10 April 2026
Job Overview
The Development Bank of Southern Africa is currently recruiting a highly experienced and detail-oriented Personal Assistant (Programmes) to support a Group Executive. This role is ideal for candidates who have strong administrative expertise, excellent organisational skills, and proven experience supporting senior executives in a fast-paced corporate environment.
The successful candidate will play a critical role in ensuring smooth daily operations within the Programmes Division. You will act as a central point of coordination, managing executive schedules, handling communications, and maintaining professional relationships with both internal teams and external stakeholders.
Key Responsibilities
Administrative & Executive Support
- Provide full administrative support to the Group Executive, including managing daily schedules, meetings, and deliverables.
- Coordinate calendars and ensure all stakeholders are informed of updates or changes.
- Draft, edit, and proofread executive correspondence, reports, and documents.
- Prepare meeting packs, agendas, and supporting materials for executive engagements.
- Maintain accurate document flow, filing systems, and records for efficient retrieval.
Communication & Office Coordination
- Serve as the primary point of contact between the executive office and stakeholders.
- Screen calls, emails, and correspondence, ensuring timely responses and prioritisation.
- Handle general enquiries and ensure professional communication at all times.
- Liaise with internal departments, clients, and external partners.
Meeting & Event Management
- Organise and coordinate meetings, including booking venues and arranging logistics.
- Send meeting invitations and distribute agendas and documents in advance.
- Provide secretariat support by recording minutes and tracking action items.
- Arrange catering, refreshments, and visitor logistics when required.
Travel & Logistics
- Plan and coordinate local and international travel arrangements.
- Prepare travel itineraries and confirm bookings.
- Process travel claims in line with company policies.
Office Operations & Efficiency
- Ensure the executive office is well-resourced with stationery and supplies.
- Manage document management systems for secure data storage and sharing.
- Support procurement processes and ensure compliance with internal policies.
- Assist with administrative processes such as leave management.
Stakeholder Engagement
- Act as the first point of contact for high-level stakeholders, including executives and external partners.
- Manage communication with senior leaders such as CEOs and government officials.
- Support the coordination of partnerships, agreements, and stakeholder engagements.
- Ensure all communication is accurate, timely, and professional.
Minimum Requirements
Qualifications
- Executive Secretarial Diploma or equivalent qualification.
Experience
- At least 6 years of experience as a Personal Assistant or in a similar role.
- Minimum 5 years supporting senior executives or C-suite leadership.
- Proven experience managing executive calendars, meetings, and communications.
- Experience supporting board or committee activities, including preparing packs and taking minutes.
Technical Skills
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong ability to create executive-level reports and presentations.
- Experience using ERP systems (e.g., SAP) and collaboration tools (e.g., Teams) is advantageous.
Key Competencies
Professional Skills
- Strong organisational and time management abilities.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- High attention to detail and accuracy.
Personal Attributes
- Reliable and able to meet deadlines consistently.
- Strong teamwork and collaboration skills.
- High level of integrity and professionalism.
- Ability to adapt and remain productive under pressure.
Performance Indicators
- Efficient management of executive schedules and office operations.
- Timely completion of administrative and coordination tasks.
- Accurate and well-organised documentation and reporting.
- Professional handling of stakeholder interactions.
- Maintenance of confidentiality and organisational standards.
Why Apply for This Role?
Working at the Development Bank of Southern Africa offers a unique opportunity to be part of a leading development finance institution in South Africa. This role provides exposure to high-level decision-making processes and strategic operations within the Programmes Division.
If you are a proactive and experienced Personal Assistant looking to grow your career in a professional and impactful environment, this opportunity in Midrand could be the perfect fit.
Application Deadline
Make sure to submit your application before 10 April 2026 to be considered.
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