Job Overview
A well-established organisation in Johannesburg is currently seeking a highly organised and proactive individual to join their team as an Office Administrator & Personal Assistant to the COO. This full-time position is ideal for someone with strong administrative capabilities who can manage both office operations and executive support responsibilities efficiently.
The successful candidate will play a key role in ensuring smooth day-to-day office functionality while also providing direct assistance to senior leadership. This is an excellent opportunity for experienced administrators who thrive in fast-paced, professional environments.
Job Details
- Position: Office Administrator & Personal Assistant to COO
- Department: People & Culture
- Location: Johannesburg, Gauteng
- Employment Type: Full-Time
- Experience Level: Experienced
Key Responsibilities
Office Administration
- Welcome and assist visitors, ensuring a professional front-office experience
- Manage incoming deliveries and ensure proper distribution
- Handle staff access card requests, including issuing and resolving issues
- Coordinate office maintenance needs such as electrical, plumbing, and repairs
- Answer and manage incoming calls via the office landline
- Organise and maintain meeting room bookings and readiness
Courier & Logistics
- Arrange courier collections and deliveries through service providers
- Track and distribute incoming packages efficiently
- Maintain stock of courier supplies and stationery
Office Operations Support
- Assist with internal system queries and office-related issues
- Ensure office supplies such as beverages (tea, coffee, milk, etc.) are well stocked
- Oversee cleaning staff and maintain office cleanliness standards
- Ensure shared office equipment like coffee machines are properly maintained
Administration & Systems
- Manage and organise the company’s shared inbox
- Update internal platforms such as SharePoint with relevant company information
- Publish updates including birthdays, promotions, and internal announcements
- Upload and maintain company-related content, including photos and notices
Travel Coordination
- Assist in booking travel arrangements such as flights and accommodation
- Coordinate logistics and ensure smooth travel planning for staff
- Prepare travel schedules and itineraries when required
Personal Assistant to COO
- Provide direct administrative support to the Chief Operating Officer
- Manage calendars, appointments, and meeting schedules
- Assist in preparing reports, presentations, and official documents
- Handle confidential information with professionalism and discretion
- Act as a communication bridge between the COO and stakeholders
Key Skills & Competencies
To succeed in this role, candidates should demonstrate:
- Strong organisational and time management skills
- Ability to multitask and prioritise tasks effectively
- Excellent verbal and written communication skills
- High level of attention to detail
- Professional and friendly attitude
- Ability to work independently and take initiative
- Strong coordination and administrative abilities
- Integrity and confidentiality when handling sensitive information
Minimum Requirements
- Previous experience in an office administration or coordination role
- Experience supporting executives or senior management (advantageous)
- Proficiency in Microsoft Office tools (Word, Excel, Outlook)
- Basic knowledge of SharePoint or similar systems is beneficial
Why Apply for This Role?
This position offers a great opportunity to work closely with executive leadership while gaining exposure to multiple aspects of business operations. If you are detail-oriented, organised, and enjoy supporting high-level professionals, this role can significantly grow your career.
Working in a structured and professional environment, you will develop valuable skills in administration, coordination, and executive support. It is also a chance to build experience in handling sensitive information and managing internal processes within a corporate setting.
How to Apply
Interested candidates should apply online through the company’s official careers portal. Make sure your CV highlights relevant administrative experience, organisational skills, and any exposure to executive support roles.
APPLY HERE
If you’re looking for a stable administrative role with growth potential in Johannesburg, this opportunity is definitely worth applying for.
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