Job Posting: Part-Time Administrative Assistant (Networks – Operations)
Location: Tshwane, ZA / Potchefstroom, ZA / Nelspruit, ZA
Company: Herotel
Job Type: Part-Time
Department: Networks – Operations
Join Our Team at Herotel
Are you a highly organized and detail-oriented professional looking for a part-time opportunity? Herotel is seeking a dedicated Administrative Assistant to provide crucial support to our Operations management team. This role is perfect for an individual who thrives in a dynamic environment and is proficient in managing administrative tasks, HR-related activities, and executive support.
If you are based in Tshwane, Potchefstroom, or Nelspruit and possess a strong work ethic with excellent communication skills, we want to hear from you.
Purpose of the Role
The primary purpose of the Admin Assistant is to provide comprehensive support to a specific Manager and their team. Unlike a general office administrator, you will act as a dedicated partner, assisting in daily office needs and managing a variety of administrative activities that directly impact the efficiency of your manager. This role requires a proactive individual who can handle sensitive information with discretion and maintain smooth office operations.
Key Performance Areas (KPAs)
Your daily responsibilities will be diverse and engaging, ranging from human resources coordination to executive support. Key duties include, but are not limited to:
· HR Administration & Office Support: Maintain and enforce office policies and procedures with a focus on HR-related activities. This includes accurately loading approved leave requests onto the Sage HR system.
· Correspondence & Communication: Act as the primary point of contact for internal staff and external clients. Professionally answer and direct phone calls, write and distribute emails, correspondence memos, letters, faxes, and forms.
· Scheduling & Travel Management: Organize and schedule appointments for your manager. Plan meetings, take detailed minutes, and coordinate all aspects of travel arrangements, including booking flights and accommodation.
· Reporting & Record Keeping: Assist in the preparation of regularly scheduled reports. Develop and maintain contact lists to ensure information is always up-to-date.
· Confidentiality & Problem Solving: Handle all sensitive information in a strictly confidential manner. Proactively resolve administrative problems as they arise and develop/update administrative systems to improve overall efficiency.
· Ad-Hoc Tasks: Perform any additional tasks as required by your manager, which may include reporting, general administration, or specific personal assistant duties.
Skills & Experience Required
To be successful in this part-time Admin Assistant role, you should possess the following:
· Proven Experience: Demonstrable experience as an Administrative Assistant, Office Admin Assistant, or in a similar secretarial role.
· Systems Knowledge: Solid understanding of office management systems and procedures.
· Technical Proficiency: Working knowledge of standard office equipment (printers, scanners). Proficiency in MS Office, specifically MS Excel and MS PowerPoint, is essential.
· Core Competencies:
· Excellent time management skills with the ability to prioritize workload effectively.
· Strong attention to detail and proven problem-solving skills.
· Exceptional written and verbal communication skills.
· Outstanding organizational skills with the ability to multi-task in a fast-paced environment.
Education Requirements
· Minimum: Grade 12 (or equivalent qualification at NQF level 4).
· Advantageous: An additional qualification as an Administrative Assistant or Secretary.
Proposed Working Hours
This is a fixed part-time schedule designed to fit around core business hours:
· Weekdays: 17:00 – 20:00
· Saturday: 08:00 – 17:00
· Sunday: 08:00 – 13:00
(Please ensure you are available to work these hours before applying.)
Why Join Herotel?
Herotel is a leading internet service provider dedicated to connecting communities across South Africa. By joining our Operations team, you become part of a dynamic company that values efficiency, innovation, and its people. This role offers a unique opportunity to gain experience in both general administration and HR systems like Sage, providing a valuable addition to your professional skill set.
Application Instructions & Important Notes
- Employment Equity: Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
- Privacy Notice: By submitting your CV, you provide Herotel with your express consent to process your personal information contained therein for the purposes of processing your application. Please refer to our Privacy Policy on our website for further details.
- Feedback: Kindly note that due to the high volume of applications, should you not receive feedback from us within 4 weeks of applying, please consider yourself unsuccessful for this role.
Ready to take the next step in your administrative career? Apply today!
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