Apply for Invoice Clerk Position – Kempton Park
Job Reference: AV-339028
Location: Kempton Park, Gauteng, South Africa
Company: DHL Supply Chain (South Africa) (Pty) Ltd.
Job Type: Full-Time, Permanent
Travel Required: Less than 25%
Join the World’s Leading Logistics Company
Deutsche Post DHL Group is more than just the world’s largest logistics company; we are the world’s most international company. Operating in over 220 countries and territories, we are the backbone of global trade, the leader in contract logistics and international express delivery, and pioneers in secure digital communication.
By joining DHL Supply Chain in South Africa, you become part of a team that connects people and improves lives through the power of global trade. We are focused on service, quality, and sustainability, offering an environment where you can build a long-term career. We are currently looking for a meticulous and dedicated Invoice Clerk to join our dynamic finance team in Kempton Park.
Role Overview
As an Invoice Clerk, you will be the linchpin in our financial operations, ensuring that our revenue cycle runs smoothly and efficiently. Your primary focus will be the accurate and timely processing of customer invoices. You will leverage financial systems like Oracle to capture data, resolve discrepancies, and handle queries from both customers and suppliers. By ensuring paperwork is complete and invoices are sent promptly, you will play a vital role in the company’s cash flow management. You will work closely with the Accountant on month-end tasks and support general administrative functions to keep the department running seamlessly.
Key Responsibilities
Your day-to-day tasks will be diverse, ensuring you are constantly engaged in the financial heartbeat of our operations.
Invoicing & Financial Administration:
· Customer Invoicing: Prepare and process accurate invoices per client requirements, ensuring they reach customers promptly to facilitate timely payment and manage debtor aging.
· Data Capture: Meticulously capture financial and operational data on the Oracle accounting module and other systems.
· Query Resolution: Act as the primary point of contact for invoice-related queries from both creditors and customers, following up diligently to resolve issues and secure payments.
· Month-End Support: Assist the Accountant with compiling necessary revenue accruals and performing expenditure analysis.
· Document Management: File all finance documentation, maintain daily accounts expenditure files, and check Proof of Deliveries (PODs) to ensure all paperwork is complete before invoicing.
Procurement & Supplier Management:
· Purchase Order (PO) Creation: Create and manage purchase orders on Oracle for operational requirements.
· Invoice Verification: Verify and match supplier invoices to purchase orders, resolving any discrepancies on the Oracle financial system.
· Supplier Queries: Handle all supplier queries regarding payments and documentation.
· System Reconciliation: Print Oracle purchase order summaries and follow up to clear any outstanding items, preparing documentation for the Shared Service Centre.
Operational & General Duties:
· Data Analysis: Collate and analyze consumable usage data for budget purposes, and assist with weekly and monthly expenditure reports.
· Asset Management: Assist in identifying, labeling, and verifying assets on site against the asset register.
· Team Collaboration: Work effectively within a team environment, adapting to changing circumstances and supporting colleagues.
· Ad-Hoc Support: Perform other administrative duties and ad-hoc requirements as needed by management, including assisting with onboarding new customers and suppliers.
· Compliance & Safety: Adhere strictly to work procedures, safety rules, and company policies at all times.
Qualifications & Experience
To succeed in this role, you will need a blend of formal education and practical experience.
· Education:
· Matric (Grade 12) – Essential.
· Administration Certificate or equivalent qualification.
· Accounting Package Certificate.
· Experience:
· Approximately 3 years of experience in Finance and Administration.
· Technical Skills:
· Essential: Proficiency in the MS Office Suite, specifically Excel (pivot tables and formulas) .
· Essential: Experience with the Oracle accounting module (This is a strict requirement for this role).
· Proficiency in Windows and Microsoft Outlook (E-mail).
Core Competencies & Personal Attributes
We are looking for a well-rounded individual who thrives in a fast-paced environment.
· Resilience: Proven ability to work well under pressure and meet strict deadlines and KPIs.
· Teamwork: A collaborative “team player” who builds effective relationships with colleagues and customers.
· Communication: Excellent verbal and written communication skills in English, with the ability to read, understand, and follow complex directions.
· Attention to Detail: A high level of accuracy in counting, data entry, and performing simple math calculations.
· Adaptability: Ability to adapt to easily changing circumstances and priorities.
· Customer Focus: A commitment to focusing on customer needs and gaining their commitment.
· Accountability: Takes personal responsibility for performance, actively seeks feedback, and is committed to continuous improvement and professional development.
· Work Ethic: Must be prepared to complete all tasks before leaving for home or taking breaks, demonstrating a strong sense of responsibility.
Why Join DHL Supply Chain?
This is more than just a job; it is an opportunity to build a career with a global leader. You will receive the support and resources needed to develop your skills and grow within the organization. You will be part of a company that values its employees, champions innovation, and is committed to making a real difference in the world.
If you are a finance professional with a keen eye for detail and a passion for accuracy, we want to hear from you.
Ready to be part of the world’s largest logistics company? Apply today!
Job Summary
· Job ID: AV-339028
· Job Title: Invoice Clerk
· Location: Kempton Park, Gauteng, South Africa
· Employment Type: Full-time, Permanent
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