Job Post: Senior Personal Assistant to the Managing Director (Pretoria)
Location: Pretoria, Gauteng
Job Type: Short-Term Contract
Experience Level: Senior
Reference Number: SG-644
Exciting Opportunity for a Senior Personal Assistant in Pretoria
Are you a seasoned Personal Assistant with a knack for high-level organization and discretion? A dynamic corporate entity in Pretoria is seeking an exceptional Senior Personal Assistant to provide comprehensive support to their Managing Director. This is a short-term contract role that demands a proactive, polished professional capable of thriving in a high-pressure, deadline-driven environment. If you possess 5-10 years of executive support experience and are ready to step into a role where your efficiency directly impacts the leadership team, we want to hear from you.
Role Overview: Personal Assistant to the Managing Director
As the Personal Assistant to the Managing Director, you will be the gatekeeper and strategic partner to the executive office. Your primary mission will be to ensure the MD’s operations run seamlessly. This is more than just administrative work; it is about managing complexity with grace, handling sensitive information with the utmost confidentiality, and acting as a key liaison between the MD and internal teams, clients, and high-profile stakeholders.
We are looking for a candidate who does not just take instructions but anticipates needs. You will work independently, manage complex calendars, and juggle multiple priorities without missing a beat.
Key Responsibilities: What You Will Do
In this high-stakes role, your day-to-day activities will be varied and critical to the organization’s workflow. Your core duties will include:
· Executive Calendar & Diary Management: Proactively managing a complex and ever-changing schedule. You will be responsible for planning, scheduling, and coordinating all meetings, appointments, and events, ensuring the MD’s time is optimized and conflicts are resolved efficiently.
· Travel & Logistics Coordination: Arranging detailed domestic and international travel itineraries, including flights, accommodation, and ground transportation, ensuring every journey is seamless and stress-free.
· Communication & Correspondence: Acting as the first point of contact for the MD’s office. You will manage emails, screen phone calls, and draft correspondence with a high degree of professionalism and discretion.
· Stakeholder Liaison: Serving as a bridge between the MD and various stakeholders. This includes liaising with internal department heads, external clients, and board members to facilitate clear and timely communication.
· Administrative Excellence: Handling a variety of administrative tasks, including preparing documents and presentations, maintaining an efficient filing system, and generating reports as needed.
· Project Support: Providing ad-hoc support on special projects, conducting research, and following up on action items to ensure deadlines are met.
Requirements: What We Need From You
To be successful in this role, you must be a seasoned professional who thrives on challenge and operates with integrity. The ideal candidate will possess the following:
· Experience: A solid track record of 5 to 10 years’ experience in a Personal Assistant or Executive Assistant role, preferably within a fast-paced corporate setting.
· Scheduling Expertise: Proven, advanced ability to plan and schedule meetings, manage diaries, and coordinate complex calendars for C-suite executives.
· Autonomy: A demonstrated ability to work independently with minimal supervision, taking initiative and owning tasks from start to finish.
· Technical Proficiency: Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). You should be able to create polished documents and manage complex email folders with ease.
· Communication Skills: Excellent verbal and written communication skills in English. Proficiency in Afrikaans would be a distinct advantage.
· Pressure Management: The proven ability to work under pressure in a high-volume environment, meeting tight deadlines without compromising on quality or attention to detail.
· Professional Demeanor: You are discreet, proactive, and maintain a professional demeanor at all times. You understand the importance of confidentiality in an executive office.
· Flexibility: This role requires flexibility. You must be willing to work extra hours when required, which may occasionally include evenings or weekends to accommodate urgent business needs.
Why Apply?
This is an opportunity to bring your senior-level expertise to a role where you are truly valued. You will not just be a support function; you will be an integral part of the MD’s ability to lead effectively. This short-term contract offers a competitive, market-related salary and the chance to work in a professional Pretoria-based environment.
Contract Duration: Short Term
Salary: Market Related
EE Position: No
Ready to Elevate Your Career?
If you are a high-caliber Personal Assistant looking for your next challenge in Pretoria, we encourage you to apply. Please quote reference number SG-644 in your application.
(Note: To apply, candidates should follow the application instructions provided by the recruiting agency or company hosting this job posting.)
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