Job Overview
Transpharm is seeking a Debtors Clerk to join its finance team in Centurion, Gauteng. This is a full-time opportunity for an organised and financially focused individual with solid experience in accounts receivable, debtor administration, invoice processing and collections.
The successful candidate will play an important role in maintaining accurate customer accounts, ensuring invoices are processed correctly, monitoring outstanding balances and supporting effective cash-flow management. The position requires someone who is detail-oriented, confident when dealing with customers and comfortable working with financial systems and Microsoft Excel.
This opportunity is particularly suited to an experienced finance administrator or debtors professional who understands the importance of accurate record keeping, timely collections and professional customer communication.
Key Responsibilities
As a Debtors Clerk, you will be responsible for the day-to-day administration and monitoring of customer accounts. Your duties will include:
- Processing customer invoices accurately and within the required timeframes.
- Ensuring all invoices and related financial transactions comply with established company procedures.
- Maintaining accurate debtor accounts and performing regular reconciliations.
- Identifying discrepancies between customer accounts and financial records and taking appropriate action to resolve them.
- Preparing and distributing monthly customer statements.
- Contacting customers regarding outstanding balances and payment arrangements.
- Following up consistently on overdue accounts to support collection targets and improve cash flow.
- Investigating account queries and resolving payment-related issues efficiently.
- Assisting with the opening and administration of new customer accounts on the relevant financial systems.
- Preparing accurate debtors age analysis reports for financial monitoring and review.
- Keeping supporting documentation properly organised and accessible when required for audits or financial checks.
- Providing professional and helpful service to customers while handling account-related enquiries.
- Working closely with relevant internal departments to resolve customer account issues.
- Following company policies, financial procedures and internal controls at all times.
- Supporting the wider finance team with accurate and timely debtor administration.
Minimum Requirements
To be considered for this position, applicants should meet the following requirements:
- Grade 12 / Matric is essential.
- A Certificate or Diploma in Finance, Accounting, Bookkeeping or a related field will be an advantage.
- At least 3 years’ experience working in a debtors, accounts receivable or similar finance environment.
- Practical experience with invoice processing and customer account administration.
- Experience in debt collection and following up outstanding payments.
- Knowledge of debtor reconciliations and account management.
- Experience using financial systems and Microsoft Office applications.
- Good working knowledge of Microsoft Excel.
- Strong numerical and administrative abilities.
- Good attention to detail and accuracy.
- The ability to investigate account discrepancies and resolve customer queries professionally.
- Effective communication skills in English and Afrikaans.
- A professional approach to customer service and financial administration.
Skills and Competencies
The ideal candidate should be highly organised and able to manage several debtor-related responsibilities while maintaining accuracy. Strong attention to detail is important because the role involves financial records, invoices, reconciliations and payment information.
Good communication skills are equally important, as the successful applicant will regularly interact with customers regarding statements, outstanding accounts, payment queries and discrepancies. The ability to remain professional and solution-focused when dealing with difficult or overdue accounts will be valuable.
Candidates should also be comfortable working with deadlines and financial targets, have good computer skills and be able to use Excel and relevant financial systems efficiently.
Why This Role Matters
Effective debtor administration plays a major role in the financial health of an organisation. By ensuring customer accounts are accurate, invoices are processed promptly and outstanding balances are followed up consistently, the Debtors Clerk will contribute directly to improved cash flow and reliable financial reporting.
This role also provides an opportunity to work within a professional environment where attention to financial controls, customer relationships and administrative accuracy is important to the organisation’s daily operations.
Job Details
Job Title: Debtors Clerk
Company: Transpharm
Reference Number: SHO260821-6
Location: Centurion, Gauteng
Province: Gauteng
Country: South Africa
Employment Type: Full Time
Job Category: Finance
Closing Date: 28 August 2026
Important Notice for Applicants
Applicants should ensure that their CV clearly reflects their debtors or accounts receivable experience, qualifications, computer skills and experience with financial systems. Highlighting experience in invoice processing, reconciliations, collections, customer account management and Excel can help demonstrate suitability for the position.
If you meet the stated requirements and are looking for a finance opportunity in Centurion, Gauteng, this Debtors Clerk position may be worth considering. Make sure your application is submitted before the 28 August 2026 closing date.
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