Reference Number: F08_0404
Location: Johannesburg, Gauteng
Closing Date: 30 April 2026
Job Type: Permanent
Work Level: Junior
Salary: Market Related
Overview
A well-established aviation company is currently recruiting for a Training Administrator to join its Johannesburg-based team. This opportunity is ideal for a detail-oriented individual who thrives in an administrative environment and is passionate about supporting training operations. The successful candidate will play a key role in ensuring that all training-related processes run smoothly, efficiently, and in compliance with regulatory standards.
This position is suited for someone at an early stage in their career who already has some administrative experience and is looking to grow within a structured and professional environment. The role demands a high level of organisation, accuracy, and the ability to handle multiple responsibilities in a fast-paced setting.
Key Responsibilities
The Training Administrator will act as the first point of contact for all training-related enquiries. This includes responding to queries, resolving issues promptly, and escalating more complex matters to the appropriate department or personnel when necessary.
A major aspect of the role involves managing training resources. The successful candidate will monitor stock levels of training materials and office supplies, ensuring that shortages are identified early and reported for timely replenishment. In addition, they will assist in ordering training manuals, coordinating printing requirements, and preparing training documentation for distribution.
Another important duty is the preparation of trainee materials. This includes compiling training folders, organising documentation packs, and ensuring that all necessary materials are readily available for training sessions. Accuracy and attention to detail are critical here, as the documentation must meet specific standards.
The role also requires maintaining up-to-date training records. The administrator will be responsible for capturing, updating, and filing trainee information in accordance with regulatory requirements. Proper record-keeping is essential, as these documents must be easily accessible for reference and audits.
General administrative support forms a significant part of the job. Responsibilities include preparing correspondence, handling incoming and outgoing mail, organising deliveries, and assisting with report and minute-taking when required. The candidate will also coordinate meeting logistics such as booking venues and arranging meeting rooms.
Additionally, the Training Administrator will support the team by managing travel and expense claims, ensuring that submissions are accurate and processed on time.
Minimum Requirements
To be considered for this position, applicants must meet the following criteria:
- Grade 12 or an equivalent qualification is essential
- At least 1 to 2 years of experience in an administrative role
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook
- Strong administrative and organisational skills
- Excellent written and verbal communication abilities
Advantageous Experience
While not mandatory, the following will strengthen an application:
- Previous experience within the aviation sector
- Familiarity with aviation training regulations and compliance requirements
Skills and Competencies
The ideal candidate should demonstrate strong attention to detail and the ability to maintain high levels of accuracy in all tasks. Effective time management and organisational skills are crucial, as the role involves handling multiple priorities under tight deadlines.
Candidates should also be capable of working both independently and as part of a team. The ability to communicate clearly and professionally with colleagues and stakeholders is essential. A proactive mindset and problem-solving ability will be beneficial in handling training-related queries and administrative challenges.
Personal Attributes
This role requires an individual who is professional in their conduct and committed to maintaining high standards of work. Reliability and punctuality are important, as the position involves supporting scheduled training activities and ensuring deadlines are met.
The successful applicant should be task-focused, with a strong sense of accountability and the ability to follow through on responsibilities. Good interpersonal skills are also important, as the role involves collaboration with various teams and departments.
Application Process
Interested candidates are required to apply through the official application platform. Email submissions will not be considered, so it is important to follow the correct application procedure.
Preference may be given to candidates from designated groups in line with the company’s employment equity objectives. Applicants who do not receive feedback within two weeks after the closing date should consider their application unsuccessful.
Additional Information
The employer reserves the right not to fill the position or to make an appointment based on operational needs. This highlights the competitive nature of the role and the importance of submitting a strong and complete application.
Why Apply for This Role
This position offers an excellent opportunity to gain experience within a structured training environment, particularly in the aviation industry. It provides exposure to regulatory processes, documentation management, and operational coordination, all of which are valuable skills for career growth.
For individuals looking to build a career in administration or training coordination, this role serves as a solid foundation. It allows candidates to develop both technical and interpersonal skills while working in a professional and dynamic setting.
If you meet the requirements and are looking for a challenging yet rewarding administrative role in Johannesburg, this opportunity could be the next step in your career. Ensure your application is submitted before the closing date to be considered.