Are you an organised and detail-oriented individual with administrative experience looking for a permanent employment opportunity in Gauteng? Stark Ayres is inviting suitably qualified candidates to apply for its Administrative Assistant position based in Kempton Park.
This opportunity is ideal for someone with a Grade 12 qualification and at least three years of administrative experience who can provide reliable office and record-keeping support. The successful candidate will work within the company’s seed-testing laboratory, assisting with administrative processes that support seed sampling, germination testing, moisture testing and the preparation of laboratory documentation.
The position requires someone who can work accurately with information, maintain organised records, handle customer enquiries and ensure that administrative activities are completed efficiently. Applicants who have experience handling documentation, registers, stock records and general administrative responsibilities are encouraged to consider this opportunity.
Job Overview
- Company: Stark Ayres
- Job Title: Administrative Assistant
- Reference Number: A070122
- Job Location: Kempton Park, Gauteng
- Job Type: Permanent
- Work Level: Junior
- Salary: Market Related
- Minimum Qualification: Grade 12
- Experience Required: At least 3 years in administration
- Closing Date: Not specified in the supplied advertisement
About the Position
The Administrative Assistant will provide essential administrative support to the seed-testing laboratory. The role involves receiving and registering samples, preparing documents, recording test results, producing laboratory reports and maintaining accurate records.
The successful applicant will also communicate with different internal departments and customers to ensure that requests are handled professionally and that laboratory-related administrative processes run smoothly.
Accuracy and attention to detail are particularly important because the position involves working with test results, calculations, sample information and official documentation.
Key Duties and Responsibilities
1. Sample Receiving and Registration
The successful candidate will be responsible for handling incoming samples and ensuring that all relevant information is correctly recorded. This includes checking sample details against submitted documentation, capturing information in the appropriate registers and electronic management system, and preparing samples for the required testing procedures.
2. Documentation and OIC Administration
The role includes preparing and processing Official International Certificates (OICs) and supporting documentation. Responsibilities involve completing application forms, registering seed lots, receiving relevant samples and ensuring that the necessary paperwork is returned to applicants or prepared for further processing.
3. Recording and Calculating Test Results
The Administrative Assistant will assist with recording laboratory testing outcomes and calculating germination results in accordance with International Seed Testing Association (ISTA) requirements. This includes applying the relevant tolerances and ensuring that all results are accurately captured in the laboratory registers.
4. Laboratory Reports and Certificate Preparation
The successful candidate will prepare laboratory reports when requested and notify customers when their documents are available for collection. Additional duties include checking calculations and rounding, preparing preliminary OIC documents for confirmation and communicating with customers regarding completed certificates.
5. Records and Register Management
Maintaining accurate and accessible records is an important part of this position. The employee will manage documentation relating to germination, seed purity, seed counts and moisture testing. Other responsibilities include updating laboratory registers, maintaining equipment records and ensuring that relevant files are properly organised.
6. Stockroom Administration
The position also involves monitoring stockroom activities, keeping track of incoming and outgoing stock and ensuring that stock records remain up to date.
7. General Administrative Support
The successful applicant will respond to administrative queries from various departments, including Head Office, Packing, Production, Export, Marketing and Quality Assurance. They will also assist with additional reasonable duties assigned by management to support the effective operation of the laboratory.
Professional conduct, accountability and good communication skills will be important throughout the role.
Minimum Requirements
To be considered for this opportunity, applicants must meet the following requirements:
- A Grade 12 (Matric) certificate.
- At least three years of administrative work experience.
- Good organisational and record-keeping abilities.
- Accuracy when handling information and documentation.
- The ability to manage administrative responsibilities efficiently.
- Professional communication and customer service skills.
Applicants should be comfortable working with registers, documentation, administrative processes and information that requires careful attention to detail.
Why Consider This Opportunity?
This permanent position offers an opportunity to join Stark Ayres in a specialised laboratory environment. It provides exposure to administrative processes within the agricultural seed industry, including laboratory documentation, testing records, customer communication and stock administration.
Candidates with a background in office administration who are interested in developing their experience in a technical working environment may find this position particularly relevant.
How to Apply for the Stark Ayres Administrative Assistant Position
Interested candidates who meet the minimum requirements should submit their applications through the official Stark Ayres recruitment platform or the application link provided on the original vacancy advertisement.
When applying, ensure that your CV is updated and clearly highlights your administrative experience, educational qualifications, record-management abilities and relevant workplace skills.
Important: Use the reference number A070122 when referring to this vacancy.
Frequently Asked Questions (FAQs)
1. Is the Stark Ayres Administrative Assistant position permanent?
Yes. The advertised position is a permanent employment opportunity.
2. Where is the position based?
The successful candidate will be based in Kempton Park, Gauteng.
3. What qualification is required?
Applicants must have completed Grade 12 (Matric).
4. How much experience is required?
A minimum of three years of administrative experience is required.
5. What salary does Stark Ayres offer?
The salary is market-related. The exact remuneration has not been specified in the advertisement.
6. What is the reference number for this vacancy?
The reference number is A070122.
7. When is the closing date?
A closing date was not provided in the supplied vacancy information. Applicants should consult the official recruitment advertisement for any updates.
Apply for the Stark Ayres Administrative Assistant vacancy in Kempton Park if you meet the requirements and are interested in this permanent opportunity.