Job Title: Scanning Clerk
Reference Number: TSE260409-2
Location: Johannesburg, Gauteng, South Africa
Employment Type: Permanent
Closing Date: 16 April 2026
Company: Tsebo Facilities Solutions
About Tsebo Facilities Solutions
Tsebo Facilities Solutions is a leading African integrated workplace management company offering innovative services across Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Security, Energy, Procurement, Workspace Design, Engineering, and Remote Camp operations. The company helps clients reduce costs, mitigate risks, and improve efficiency, while fostering a skilled, knowledgeable workforce.
The Scanning Clerk plays a critical role in maintaining the integrity of company records by ensuring accurate scanning, indexing, storage, and retrieval of physical and electronic documents. This position is essential for operational efficiency and compliance with organisational policies and regulatory requirements.
Key Responsibilities
- Scan, index, and upload physical documents into approved electronic document management systems.
- Catalogue, file, and store hard-copy and digital records in an organised, traceable manner.
- Maintain accurate and up-to-date document registers and databases.
- Retrieve documents promptly upon request from authorised staff.
- Identify records for archiving or disposal in line with retention schedules and company policy.
- Protect confidential and sensitive information at all times.
- Maintain a clean, orderly, and compliant archive room.
- Follow internal procedures, quality standards, and health and safety requirements.
- Provide professional and courteous support to internal and external stakeholders.
Required Skills and Competencies
Technical and Functional Skills:
- Proficient in operating scanners, computers, and electronic document management systems.
- Accurate data capturing and document indexing skills.
- Strong organisational abilities with high attention to detail.
- Effective time management and ability to meet deadlines.
- Ability to lift and move archive boxes and files safely.
- Clear verbal and written communication skills.
- Customer-focused approach to service delivery.
Behavioural Competencies:
- Follows instructions, procedures, and policies consistently.
- Demonstrates integrity and maintains confidentiality.
- Works effectively independently and as part of a team.
- Remains calm and professional under pressure.
- Resilient and adaptable to change.
- Maintains a professional image and strong work ethic.
- Methodical and detail-oriented in task execution.
- Exhibits customer-centric behaviour and respect in all interactions.
Qualifications and Experience
- Minimum Qualification: Matric / Grade 12 (essential)
- Advantageous: Certificate in Administration or Records Management
- Experience: 3–5 years in administrative, records, or document management roles
Why Join Tsebo Facilities Solutions?
Joining Tsebo means working with a company committed to professional growth, operational excellence, and service quality. Employees benefit from a culture focused on learning, efficiency, and client satisfaction while gaining exposure to modern record management systems and best practices.
How to Apply
Interested candidates are invited to submit applications referencing TSE260409-2 by 16 April 2026. Applications should include a detailed CV and relevant qualifications. Tsebo Facilities Solutions promotes diversity and inclusion and ensures a fair recruitment process.
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