Receipting Clerk FTC (Fixed Term Contract)
Reference Number: RCL260421-2
Company: RCL Foods
Job Type: Contract (Fixed Term)
Department: Procurement / Sourcing
Location: Westville, Durban, KwaZulu-Natal, South Africa
Closing Date: 01 May 2026
Job Overview
RCL Foods is seeking a detail-oriented and reliable Receipting Clerk on a fixed-term contract to join its National Office in Westville, Durban. This opportunity sits within the Transactional Procurement function and is ideal for individuals with a background in supply chain, finance, or procurement administration.
The primary purpose of the role is to ensure accurate and timely receipting of non-stock goods and services. The successful candidate will play a key role in maintaining procurement compliance, ensuring that all transactions are correctly recorded on the ERP system, and supporting efficient financial processes within the organization.
This position is well-suited for candidates who thrive in structured environments, have strong attention to detail, and are comfortable working with systems such as SAP.
Minimum Requirements
To be considered for this role, applicants should meet the following criteria:
- A Matric Certificate (Grade 12) is essential
- A Diploma or Degree in Supply Chain Management, Finance, or a related field is preferred
- Practical experience working with SAP or a similar ERP system
- Strong administrative and organizational skills
- Good communication and problem-solving abilities
Key Responsibilities
Daily Operational Execution
- Accurately process receipting of non-stock items and services within required timelines
- Ensure all activities comply with company procedures and internal controls
- Maintain high standards of organization and housekeeping in all documentation and processes
Handling of Non-Stock Items
- Confirm that every delivery received has a valid Purchase Order (PO) before processing
- Verify deliveries by comparing physical goods against the delivery note, checking:
- Correct items delivered
- Quantity accuracy
- Visual condition and quality
- Reject and return goods that do not have a valid PO using the correct return procedures
- Sign and retain supplier delivery documentation once verification is complete
- Submit approved delivery documentation to the relevant finance department
Processing of Services
- Ensure all service-related invoices are properly authorized by the relevant department or cost centre owner
- Collect and verify supporting documentation such as job cards where applicable
- Capture service receipts on the ERP system accurately
- Forward original invoices to the creditors department after processing
- Create and manage service entry sheets within the ERP system
ERP System Responsibilities
- Capture all goods receipts against the correct Purchase Orders on the ERP system
- Include delivery note references in each system entry
- Maintain accurate electronic and physical records of all supplier documents
- Ensure all transactions are processed in line with procurement timelines and policies
Teamwork and Self-Management
- Take full ownership of assigned tasks and responsibilities
- Demonstrate strong planning and prioritization skills to meet deadlines
- Communicate effectively with internal stakeholders regarding delays or issues
- Work collaboratively with procurement and finance teams to resolve queries
- Show initiative by supporting colleagues and contributing to team objectives
Performance Indicators (KPIs)
The Receipting Clerk will be measured on the following key performance areas:
- Compliance with procurement and receipting policies
- Accuracy and completeness of all documentation
- Timely processing of invoices and delivery notes within 24 hours
- Resolution of finance and procurement queries within 48 hours
- Ensuring no outstanding purchase orders remain after delivery dates
- Efficient coordination with the buying team on procurement-related matters
Additional Administrative Duties
In addition to core responsibilities, the role includes general administrative support tasks such as:
- Managing requests and distribution of company data cards (3G devices)
- Maintaining accurate records of issued devices and approvals
- Coordinating with service providers for device orders and queries
- Assisting employees with internal requests related to data services
- Ensuring all administrative processes follow internal policies and approval workflows
Ideal Candidate Profile
The ideal candidate for this position is someone who:
- Pays close attention to detail and works accurately under pressure
- Has a strong understanding of procurement processes and financial controls
- Is confident using ERP systems, especially SAP
- Can manage multiple tasks while meeting strict deadlines
- Communicates clearly and professionally with internal teams and suppliers
- Demonstrates accountability and a proactive approach to problem-solving
Why Consider This Opportunity
This role offers valuable exposure to procurement operations within a well-established food manufacturing company. It provides an opportunity to gain hands-on experience in ERP systems, supplier coordination, and financial processing within a structured corporate environment.
Candidates looking to build or strengthen their careers in procurement, supply chain, or finance administration will benefit from the practical experience and professional development this role offers.
How to Apply
Interested applicants should ensure their CV highlights relevant qualifications, SAP experience, and administrative skills related to procurement or finance. Applications must be submitted before the closing date of 01 May 2026.
This Receipting Clerk FTC role is an excellent opportunity for individuals seeking contract-based experience in procurement while working in a fast-paced and structured environment.