Financial Administrator Job Opportunity at Tsebo Facilities Solutions
Job Title: Financial Administrator
Reference Number: TSE260224-8
Closing Date: 2026/03/03
Location: Durban, KwaZulu-Natal
Company: Tsebo Facilities Solutions
Employment Type: Talent Pool Application
About the Company
Tsebo Solutions Group is Africa’s leading Integrated Workplace Management Solutions Provider, delivering comprehensive services including Facilities Management, Catering, Cleaning and Hygiene, Pest Control, Protection Services, Energy Management, Procurement, Workspace Design, Engineering, and Remote Camp Solutions. Operating across the African continent, Tsebo is dedicated to reducing client costs, risks, and complexities while enhancing quality, efficiency, and productivity. The organization places its people at the heart of its purpose, cultivating a knowledgeable workforce attuned to every nuance of client needs and operational excellence.
Position Overview
Tsebo Facilities Solutions is seeking a meticulous and proactive Financial Administrator to join the Durban team. This role provides essential financial administration support for contracts through supplier document processing, purchase order management, invoicing assistance, and strict compliance with Tsebo procedures and audit requirements. The successful candidate will ensure smooth financial operations while maintaining accuracy and meeting critical deadlines in a fast-paced environment.
Key Duties and Responsibilities
Supplier and Creditor Management
Establish and maintain professional relationships with suppliers, collecting all required documentation promptly while managing queries efficiently. Maintain accurate and organized filing systems for all financial records, ensuring documentation is readily accessible for audits and reporting purposes.
Invoice Processing and Verification
Verify and process supplier invoices with precision, ensuring all supporting documents are correct and complete before submission. Submit authorized invoices to Head Office within stipulated timeframes, maintaining compliance with company financial controls and approval hierarchies.
Financial Data Capture
Accurately capture financial documents on the company system while meeting daily processing targets. Demonstrate speed and precision in data entry to maintain workflow efficiency and support overall department productivity goals.
Supplier Statement Reconciliations
Request and reconcile supplier statements regularly, investigating and following up on outstanding items or discrepancies. Ensure timely creditor payments by coordinating with internal teams and maintaining clear communication with suppliers regarding payment schedules.
Client Invoicing and Debtor Management
Prepare comprehensive client invoices complete with all required supporting documentation. Monitor debtor ageing reports diligently and initiate follow-up procedures on outstanding payments to maintain healthy cash flow and minimize overdue accounts.
Purchase Order Administration
Create, approve, and track purchase orders using INFOR EAM system, ensuring all documentation meets company standards. Prepare monthly accrual updates and maintain accurate records of all purchasing activities for reporting purposes.
Financial Reporting and Audit Support
Prepare payment proposals for management review and approval. Assist with monthly financial reporting requirements and provide necessary documentation and support during internal and external audit processes.
Stock and Stationery Management
Manage ordering processes and maintain optimal stock levels of office stationery, consumables, and staff uniforms. Conduct regular price checks to ensure cost-effectiveness and adherence to procurement policies.
Compliance and Safety
Comply fully with Tsebo’s Safety, Health, Environment, and Quality (SHEQ) policies and procedures. Perform any reasonable duties requested by management to support team objectives and operational requirements.
Skills and Competencies
Technical Proficiency
Strong working knowledge of Microsoft Office Suite including Excel for financial data analysis, Word for documentation, Outlook for communication, and PowerPoint for presentations. Experience with INFOR EAM V11 and MyMarket systems is highly advantageous. Must demonstrate exceptional accuracy, attention to detail, and effective time management capabilities.
Core Competencies
Commitment to delivering excellent customer service through professional interactions and efficient problem resolution. Strong communication and interpersonal skills to engage effectively with suppliers, colleagues, and clients. Ability to work under pressure while consistently meeting deadlines in a dynamic environment. Self-motivated with an organized approach to workload management and a proactive, reliable work ethic.
Minimum Requirements
Educational Qualifications
Matric certificate is essential. An Accounting or Bookkeeping diploma will be considered a distinct advantage for applicants seeking preference in the selection process.
Work Experience
Two to five years of proven accounts experience is required. Previous experience within the facilities management industry or similar service environment will be advantageous and may accelerate the integration process.
Company Policy Statement
Tsebo Solutions Group Proprietary Limited (registration number 2016/224394/07) maintains a commitment to employment equity and fair recruitment practices. All appointments will be made in line with the company’s employment equity plan and transformation objectives. The company reserves the right not to make an appointment to this position.
Application Details
Closing Date for Applications: 2026/03/03
Location: Durban, KwaZulu-Natal
Interested candidates who meet the minimum requirements are encouraged to submit their applications through the official Tsebo recruitment platform. Late applications will not be considered. Shortlisted candidates will be contacted for further assessment and interviews.
Tsebo Solutions Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. By submitting your application, you consent to the processing of your personal information in accordance with the company’s privacy policy and applicable data protection legislation.
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