Are you an organised administrator with experience in facilities coordination and a strong understanding of day-to-day operational support? Pragma is inviting suitably qualified candidates to apply for a Facilities Administrator position based in Isando, Kempton Park, Gauteng.
This is a permanent employment opportunity within Pragma’s Asset Management Services, Operations and ACC Cape environment. The successful candidate will play an important role in coordinating facilities-related activities, monitoring service providers, maintaining accurate records and ensuring that operational activities are completed efficiently and in line with required health, safety and quality standards.
Facilities Administrator Job Details
Job Details Information Company Pragma Job Title Facilities Administrator Reference Number PRA260903-1 Department Asset Management Services | Operations | ACC Cape Employment Type Permanent Location Isando, Kempton Park, Gauteng Country South Africa Closing Date 18 September 2026 Minimum Qualification Matric Experience Required At least 1 year in facilities coordination or a similar role
About the Facilities Administrator Position
The Facilities Administrator will provide operational and administrative support within a textile production environment. The role involves coordinating workplace services and ensuring that facilities remain clean, hygienic, safe and properly maintained.
The successful applicant will work with internal teams as well as external contractors and service providers. These may include companies responsible for cleaning, hygiene services, pest control and catering.
This position requires someone who can keep track of multiple activities, communicate effectively with different stakeholders and ensure that work requests are properly recorded, prioritised, completed and documented.
Key Responsibilities
The appointed Facilities Administrator will be responsible for coordinating and monitoring various facilities and maintenance-related activities.
Work Planning and Coordination
The successful candidate will oversee work requests from initial submission through to completion. This includes capturing requests on computerized maintenance management systems such as On Key, assigning the appropriate priority and work type, and coordinating schedules with internal technicians and external contractors.
The administrator will need to monitor outstanding work and ensure that activities are followed up and progressed within the required timeframes.
Contractor and Service-Level Management
A major part of the role involves monitoring contractors working on site. The successful candidate will help assess service-provider performance and track monthly scorecards against agreed Service Level Agreements (SLAs).
The position will also involve reviewing quotations and scopes of work to check that they are accurate from both a technical and financial perspective.
Asset and Inventory Administration
The Facilities Administrator will maintain reliable asset information by updating asset registers when new equipment is introduced and conducting physical checks to verify assets on site.
The role also includes monitoring maintenance-related stock levels and ensuring that required items are replenished when necessary.
Quality Checks and Job Completion
The successful candidate will conduct inspections before work begins and follow up with inspections once work has been completed. These checks are intended to ensure that work has been carried out according to the required scope and standards.
Job cards must be accurately completed, signed and properly audited before work orders are closed.
Communication and Reporting
The Facilities Administrator will serve as an important operational contact for stakeholders on site. This includes providing updates regarding work progress, outstanding requests, delays and open work orders.
The successful applicant will also assist with compiling operational and performance reports to keep relevant stakeholders informed.
Compliance and Daily Administration
The position requires active involvement in daily operational activities, including facilitating team meetings and supporting compliance with health, safety, security and environmental (HSSE) requirements.
Administrative follow-ups will also be required on outstanding invoices and purchase orders to help ensure that financial and operational processes remain up to date.
Minimum Requirements
Applicants interested in the Facilities Administrator position should meet the following requirements:
- A Matric certificate is required.
- A relevant tertiary qualification will be advantageous.
- At least one year of experience in a facilities coordination position or a comparable role.
- Previous exposure to the textile manufacturing, retail, or warehousing and storage sectors will be advantageous.
- Good working knowledge of Microsoft Office.
- Strong typing ability.
- Good organisational and administrative skills.
- The ability to communicate with internal teams, clients, contractors and other stakeholders.
- Strong attention to detail and the ability to manage several operational tasks.
Who Should Apply?
This opportunity may suit candidates who have previously worked in facilities administration, facilities coordination, maintenance administration or a similar operational environment.
Applicants should be comfortable working with computerized maintenance systems, keeping accurate records, following up on outstanding tasks and coordinating with contractors and service providers.
Strong organisational ability is particularly important because the role involves managing work orders, asset information, inspections, service-level requirements, reporting and administrative follow-ups.
Pragma Employment Opportunity
Pragma promotes a working environment where employees are recognised, valued and given opportunities to develop. The company states that it encourages applications from people with disabilities and candidates from diverse backgrounds.
If you meet the stated requirements and are interested in building your career in facilities and asset management, this could be an opportunity worth considering.
How to Apply for the Facilities Administrator Position
Interested and suitably qualified candidates should submit their applications through the official recruitment process associated with Pragma.
Job Title: Facilities Administrator
Reference: PRA260903-1
Location: Isando, Kempton Park, Gauteng
Employment Type: Permanent
Closing Date: 18 September 2026
Applicants are encouraged to ensure that their CV accurately reflects their qualifications, facilities coordination experience, administrative abilities and relevant industry exposure before applying.
Important: Always verify the vacancy details, closing date and application requirements on the employer’s official recruitment platform before submitting your application. Career opportunities can be amended or closed by the employer without prior notice.