Location: Reitz, Free State, South Africa
Company: VKB Group – Grain Field Chickens Abattoir
Employment Type: Permanent
Closing Date: 04 August 2026
VKB Group is inviting applications for a Distribution Administrator position at its Grain Field Chickens Abattoir in Reitz, Free State. This permanent opportunity is ideal for candidates who have experience in warehouse administration, dispatch operations, or distribution environments and are looking to build a long-term career within one of South Africa’s established agricultural companies.
The successful candidate will play an important role in supporting warehouse and dispatch operations by ensuring that administrative processes are completed accurately, inventory records remain up to date, and distribution documentation is processed efficiently. Individuals who enjoy working in a fast-paced environment, have strong organisational skills, and pay close attention to detail are encouraged to apply.
About the Position
As a Distribution Administrator, you will be responsible for handling the administrative activities that support dispatch and warehousing functions. Your work will include maintaining accurate records, preparing dispatch documentation, updating computer systems, assisting with production planning, and ensuring that reports are completed on schedule.
This role requires someone who can work well under pressure while maintaining high levels of accuracy. You will collaborate with warehouse teams, supervisors, sales staff, and operations personnel to help ensure products are dispatched according to company procedures and customer requirements.
Minimum Requirements
Applicants should meet the following requirements:
- Grade 12 (Matric) or an equivalent NQF Level 4 qualification.
- At least three years of experience in a warehousing, logistics, or distribution environment.
- Computer literacy with good knowledge of Microsoft Office applications.
- Willingness to work overtime, shifts, weekends, and public holidays when operational needs require.
- A Diploma in Logistics or Supply Chain Management will be advantageous.
- Previous experience using Microsoft Dynamics NAV (NAV) or similar warehouse management software will be beneficial.
Key Responsibilities
The Distribution Administrator will perform a variety of administrative and operational duties, including:
- Providing administrative assistance to warehouse management and supervisory staff.
- Maintaining accurate warehouse and dispatch records.
- Preparing and processing dispatch documentation.
- Recording and updating delivery information.
- Capturing warehouse transactions and dispatch information into company systems.
- Managing documentation related to pallet movements and inventory records.
- Coordinating communication between dispatch, warehouse, production, and sales departments.
- Assisting with production planning based on customer orders.
- Monitoring order accuracy before dispatch.
- Supporting truck loading processes to ensure efficient operations.
- Preparing daily reports and submitting them within required deadlines.
- Processing customer credits according to company procedures.
- Performing additional administrative duties assigned by management.
Skills and Competencies
VKB Group is looking for candidates who demonstrate the following qualities:
- Strong computer literacy.
- Good numerical ability.
- Excellent organisational skills.
- High attention to detail.
- Strong communication skills.
- Ability to prepare accurate reports.
- Good planning and coordination skills.
- Ability to work well within a team.
- Self-motivated and dependable.
- Honest and trustworthy.
- Ability to perform effectively under pressure.
Why Consider This Opportunity?
This position offers an opportunity to join a respected company operating within South Africa’s agricultural and poultry industry. Employees become part of a professional working environment where teamwork, operational excellence, and continuous improvement are valued.
Candidates with experience in warehouse administration, logistics, stock control, dispatch coordination, or distribution support may find this role particularly suitable for advancing their careers.
Application Information
Interested applicants should prepare the following before submitting an application:
- An updated CV in PDF or Microsoft Word format.
- Ensure the CV is clear and does not contain handwritten notes.
- Upload only your CV in the designated CV section of the online application.
- Supporting documents such as an ID, driver’s licence, and certificates should only be uploaded where requested during the application process.
- If uploading a profile photo, ensure it meets the required minimum dimensions.
Applications must be submitted before the closing date of 04 August 2026. Only shortlisted candidates will be contacted for further stages of the recruitment process.
If you have warehouse administration experience, enjoy working in logistics and distribution, and are looking for a permanent opportunity in the Free State, this Distribution Administrator vacancy at VKB Group could be the next step in your career.