Debtors Administrator Vacancy at Optimi Group – Centurion, Gauteng
Job Overview
Optimi Group is currently seeking a motivated and detail-focused individual to join its Finance team as a Debtors Administrator. This permanent opportunity is based in Centurion and is well-suited for candidates who are looking to grow their careers within the finance and accounts receivable environment.
The organisation operates within the e-learning sector, making this an excellent opportunity for individuals interested in combining financial administration with a modern, technology-driven business environment. The ideal candidate will demonstrate strong organisational skills, the ability to meet deadlines, and confidence in managing debtor accounts.
Job Purpose
The primary purpose of this role is to manage and maintain debtor accounts efficiently, ensuring timely collection of outstanding balances and accurate financial record-keeping. The Debtors Administrator will play a key role in improving cash flow, reducing overdue accounts, and maintaining positive relationships with clients.
Key Responsibilities
The successful candidate will be responsible for a range of debtor administration and finance-related duties, including:
- Managing the collection of outstanding accounts through calls, emails, and other communication channels
- Engaging with customers to negotiate suitable payment arrangements
- Monitoring and improving debt collection performance metrics
- Processing debit orders and reconciling payment batches
- Following up on failed transactions and updating client information where necessary
- Issuing invoices and credit notes accurately and within required timelines
- Ensuring monthly billing processes are completed efficiently
- Allocating incoming payments correctly within set timeframes
- Investigating and resolving unallocated receipts
- Maintaining accurate classification of revenue in financial systems
- Reducing bad debt exposure through proactive account management
- Addressing customer queries promptly while maintaining service standards
- Supporting internal teams with finance-related information when required
Minimum Requirements
Applicants must meet the following criteria to be considered:
- Grade 12 certificate or NQF Level 5 qualification
- At least 2 years of experience in a debtors or accounts receivable environment
- Basic to intermediate computer literacy, particularly in Microsoft Office
- Strong command of the English language (written and verbal)
- Ability to manage time effectively and meet strict deadlines
- Willingness to work additional hours when required
Advantageous Qualifications and Skills
While not mandatory, the following will strengthen your application:
- Diploma or further qualification in Finance, Accounting, or Debtors Management
- Experience using accounting software such as Pastel
- Strong negotiation skills and confidence in handling client communications
- Ability to analyse accounts and identify discrepancies quickly
Key Competencies
To succeed in this role, candidates should demonstrate:
- High attention to detail and accuracy in financial processing
- Strong organisational and planning abilities
- Excellent communication and interpersonal skills
- Problem-solving capabilities in resolving account-related issues
- Ability to work both independently and within a team
- Customer-focused approach when dealing with internal and external stakeholders
Work Environment
This position is based in Centurion, a key business hub within Gauteng. The role is office-based and involves regular interaction with both internal departments and external clients. The company offers a professional environment where employees are encouraged to develop their skills and contribute to business success.
Employment Details
- Position: Debtors Administrator
- Company: Optimi Group
- Location: Centurion, Gauteng
- Job Type: Permanent
- Experience Level: Entry Level
- Industry: E-Learning / Finance
Application Process
Interested candidates are encouraged to submit their applications before the closing date. Ensure that your CV is updated and highlights relevant experience in debtors administration or finance.
- Closing Date: 17 April 2026
If you do not receive feedback within 14 days after the closing date, please consider your application unsuccessful.
About the Company
Optimi Group is a leading provider of educational solutions in South Africa, focusing on innovative e-learning platforms and academic support services. The company is committed to delivering quality education while maintaining strong operational and financial systems.
Working at Optimi offers employees the opportunity to be part of a forward-thinking organisation that values growth, efficiency, and excellence.
Why You Should Apply
This role is ideal for individuals who are passionate about finance and administration and want to build a long-term career in accounts receivable. It provides exposure to a structured finance environment and offers opportunities to develop technical and professional skills.
Candidates who are proactive, detail-oriented, and committed to achieving results will find this position both rewarding and career-enhancing.