Company: Pick n Pay
Job Title: Buyers Clerk
Job Requisition ID: JR105862
Employment Type: Not specified
Industry: Retail
Experience Required: 2–3 years’ clothing retail experience
About the Position
Pick n Pay is looking for a detail-oriented and organised Buyers Clerk to provide administrative and operational support to the Clothing Buying and Planning teams.
The successful candidate will play an important role in keeping buying administration, product information, samples, supplier communication and master data processes accurate and up to date. This position requires someone who can work carefully with large amounts of information, follow established processes and communicate effectively with buyers, planners, suppliers, stores and other internal teams.
The role also involves working with systems such as SAP, maintaining article information and supporting the smooth movement of clothing products from the buying process through to stores and online channels.
Minimum Requirements
Applicants should meet the following requirements:
- Grade 12 / Matric qualification.
- 2–3 years of experience in clothing retail.
- Previous experience working in an administrative role.
- Good organisational and record-keeping abilities.
- Strong attention to detail and accuracy.
- Ability to communicate effectively with different stakeholders.
- Ability to work as part of a team while also taking responsibility for assigned tasks.
Key Skills and Competencies
Pick n Pay is looking for an individual who demonstrates:
- Excellent attention to detail.
- Strong planning and organisational skills.
- A commitment to maintaining quality and standards.
- Commercial and business awareness.
- Customer-focused thinking.
- Good teamwork and collaboration.
- Assertiveness when dealing with outstanding matters.
- Clear and professional communication.
- Ability to manage competing priorities and meet deadlines.
Key Responsibilities
Sample and Prototype Administration
The Buyers Clerk will support the management and administration of clothing samples and prototypes throughout the buying process.
Duties include ensuring that fittings are arranged and completed according to the required critical path. The successful candidate will also be responsible for keeping sample documentation properly organised and ensuring that samples for different styles are available when required and stored on the appropriate rails.
The role will further involve controlling review samples and requesting local and indirect seals when required to support allocations and deliveries to stores.
Administration and Record Keeping
Accurate administration is a major part of the position. The successful candidate will maintain appropriate records relating to lab dyes, supplier print approvals and updates covering the relevant 26-week period.
Buying-related documentation must also be properly controlled, including photographic records associated with clothing ranges. Accuracy and accessibility of these records will be important for supporting the wider buying and planning functions.
Supplier and Stakeholder Coordination
The Buyers Clerk will work closely with suppliers and internal stakeholders to help keep outstanding matters moving.
This includes participating in regular discussions with the team regarding unresolved queries and monitoring delivery progress. The successful candidate will need to communicate professionally and follow up on outstanding information to help ensure that deadlines are achieved.
In-Season Trading Support
The position will provide administrative assistance during the trading period.
This includes helping prepare the required clothing samples and supporting documentation for weekly departmental sales meetings. Accurate preparation will help the buying team review products and trading performance effectively.
Marketing and Online Samples
The successful candidate will also support the preparation of products for marketing and online channels.
Products must be transferred to the online team within the required timeframe, together with all relevant information requested. The Buyers Clerk will also assist with controlling marketing and online samples to ensure they are properly managed.
Article and Master Data Management
A significant part of the role involves maintaining accurate product and article information.
Responsibilities include creating clothing articles and pre-pack articles using information supplied on Buyers Capture Sheets. The successful candidate will also update selling prices, whether direct or DC-related, to ensure that the correct prices are reflected for stores.
The role includes maintaining import information within SAP and the relevant imports system, as well as checking that source documentation corresponds correctly with information recorded in SAP.
Other master data duties include updating article indicators according to instructions from the Clothing Buyer or Planner, maintaining article information following requests from vendors, buyers or planners, and processing list and delist transactions within agreed service-level requirements.
Where products change their source of supply, the relevant system information must be updated. Articles must also be extended to the distribution centre (DC), with data accuracy maintained across DC listings.
Data Accuracy and Query Resolution
The Buyers Clerk must carefully verify captured information to ensure that data is entered accurately and within the required timeframes.
The position also requires the employee to respond to business-related queries and assist in resolving issues promptly. Maintaining reliable information and addressing discrepancies quickly will be essential to supporting the buying, planning, stores and online functions.
About Pick n Pay
Pick n Pay is one of South Africa’s major retail organisations and has been serving customers since its establishment in 1967. The company focuses on delivering quality and value while creating a workplace where employees can develop and contribute meaningfully.
Pick n Pay promotes values including customer commitment, respect, personal growth, leadership, innovation, honesty, accountability and community involvement.
The company aims to provide employees with opportunities to grow while encouraging them to take responsibility, contribute ideas and work collaboratively.
Why Consider This Opportunity?
This Buyers Clerk position could suit an experienced clothing retail administrator who enjoys working with product information, systems, documentation and multiple stakeholders.
It offers an opportunity to work closely with clothing buyers and planners while gaining exposure to important retail processes including product sampling, supplier coordination, pricing, online product preparation and master data management.
If you have the required clothing retail experience, strong administrative abilities and a high level of accuracy, this may be an opportunity worth considering.
How to Apply
Interested and suitably qualified candidates should apply for the Buyers Clerk – JR105862 position through Pick n Pay’s official careers platform.
Important: Applicants should review the official vacancy information and application requirements before submitting their application.