The Department of Water and Sanitation (DWS) is inviting suitably qualified candidates to apply for the position of Registry Clerk within its Corporate Support Services branch. The position is based at the Pretoria Head Office and forms part of the Human Resource Administration Directorate.
This opportunity may suit candidates who have Grade 12 and are interested in administrative, records management, human resources support and registry-related work within the public service.
Job Details
Employer: Department of Water and Sanitation (DWS)
Position: Registry Clerk
Reference Number: 051026/20
Directorate: Human Resource Administration
Branch: Corporate Support Services
Location: Pretoria Head Office, Gauteng
Post Level: Level 05
Salary: R237,453 per annum
Closing Date: 5 October 2026 at 4:30 PM
Minimum Requirements
Applicants should have a Senior Certificate/Grade 12 or an appropriate relevant qualification.
Candidates should have an understanding of general administration and be comfortable working with computers and information. The position requires the ability to capture information accurately, maintain records and assist with compiling administrative statistics.
Knowledge of human resource administration and related practices will be beneficial. Applicants should also have a basic understanding of the rules, procedures and prescripts that apply to Human Resource Administration within the Public Service.
Knowledge of PERSAL or basic financial operating systems is required. An understanding of registry procedures, filing systems, document storage and the retrieval of records is also important.
The successful candidate should understand the legislative and administrative framework applicable to the Public Service and be able to follow established workplace procedures. The role also requires flexibility and the ability to work with confidential documents and official records.
Key Responsibilities
The successful candidate will provide day-to-day registry and administrative support within the Human Resource Administration environment.
One of the important responsibilities will be assisting members of the public, employees and other clients at the registry counter. The Registry Clerk will respond to enquiries received in person or by telephone and ensure that requests are handled appropriately.
The employee will also assist with the management of incoming and outgoing correspondence. This includes receiving mail and files, registering documents, sorting correspondence and ensuring that mail is distributed or dispatched to the correct destination.
Another major part of the position involves records and filing management. The successful candidate will open and close files in accordance with the applicable record classification system. Files and documents must be stored correctly so that they can be located and retrieved when required.
The role will involve both electronic and manual tracing of records. The employee will also maintain relevant indexes and ensure that the required information is captured on Human Resource records.
The Registry Clerk will help ensure that records are managed in accordance with applicable information-management, security, access-to-information and records-classification requirements. This includes maintaining the required standards for Human Resource files and supporting the proper coordination and safekeeping of personal files.
The successful applicant will also assist with maintaining the staff file plan and conducting checks on incoming post. This includes ensuring that private correspondence is not incorrectly included in official post.
Additional duties include managing certain remittance-related administrative processes. The employee will maintain the relevant registers, record valuable articles where required, and ensure that remittances are properly handed over to the relevant finance officials.
Where incorrect remittances need to be returned, the employee will assist with sending them back through the appropriate registered-post process and recording the relevant reference information.
The Registry Clerk will also keep daily records relating to franked letters and assist with other routine registry controls.
Records Archiving and Disposal
The position will further support the preparation of documents and files for archiving or disposal in line with applicable procedures.
Duties may include scanning files electronically, sorting and packaging records, preparing lists of documents that are ready for archiving and submitting the information to the supervisor for further processing.
The employee will also maintain appropriate records relating to archived documentation to ensure that information can be accounted for and retrieved when necessary.
Skills and Attributes
Applicants should be organised, accurate and comfortable working with administrative records. Attention to detail is important because the position involves handling files, correspondence, registers and confidential Human Resource information.
Computer literacy, good communication skills, record-keeping ability and the capacity to follow established procedures will be valuable in this role.
Candidates should also be able to work responsibly with official documents and maintain proper filing and storage practices.
Enquiries
For enquiries relating to this vacancy, contact Mr R Mudau on (012) 336 7770.
How to Apply
Interested and suitably qualified candidates should apply online through the Department of Water and Sanitation’s official recruitment platform before the closing date.
Reference Number: 051026/20
Closing Date: 5 October 2026 at 4:30 PM
Location: Pretoria Head Office
Salary: R237,453 per annum
Applicants are encouraged to carefully review the official vacancy information and ensure that they meet the stated requirements before submitting an application.
APPLY HERE: Visit the official Department of Water and Sanitation recruitment website and search for Registry Clerk – Reference 051026/20.