Closing Date: 06 May 2026
Reference Number: MMH260422-3
Position Type: Temporary
Location: Centurion, Gauteng, South Africa (Hybrid work arrangement available)
Role Family: Administration
Cluster: Group Digital and Technology
Overview
A leading financial services organisation is seeking a highly capable and experienced Personal Assistant to provide executive-level support within its Group Technology division. This role is designed for a professional who thrives in a fast-paced corporate environment and can confidently manage complex responsibilities while maintaining a high level of discretion and professionalism.
The successful candidate will work closely with a senior executive, ensuring seamless coordination of administrative, operational, and stakeholder-related activities. This is not a routine support role—it requires proactive thinking, strong organisational discipline, and the ability to anticipate needs before they arise.
Role Purpose
The primary objective of this role is to deliver comprehensive executive and personal assistant support to a senior leader within the organisation. You will act as a strategic partner, enabling the executive to operate efficiently by managing priorities, coordinating engagements, and ensuring alignment across multiple stakeholders.
This role demands a high level of judgement, confidentiality, and the ability to operate effectively within a dynamic and complex business environment.
Minimum Requirements
Qualifications:
- Grade 12 (Matric) or equivalent qualification
- Diploma or certification in Office Administration, Personal Assistance, or Secretarial Studies
- Additional qualifications in business administration, project coordination, or finance administration will be advantageous
Technical Skills:
- Advanced proficiency in Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and OneNote
- Familiarity with enterprise systems such as HR platforms, finance systems, or IT service tools
- Exposure to AI-driven productivity tools is beneficial
Experience:
- 5 to 7 years of experience as an Executive Assistant or Personal Assistant
- Proven track record of supporting senior executives or leadership teams
- Experience within financial services, insurance, or large corporate environments is preferred
- Ability to coordinate across multiple departments and stakeholders effectively
Key Responsibilities
Executive and Administrative Support
- Manage and maintain a complex executive calendar, ensuring optimal scheduling and prioritisation
- Coordinate meetings, workshops, and corporate events, including logistics, venues, and catering
- Prepare meeting documentation such as agendas, reports, presentations, and minutes
- Oversee travel arrangements in line with organisational policies and budgets
- Act as the first point of contact for incoming communication, handling queries professionally and escalating when necessary
- Maintain efficient office administration processes to support continuity and productivity
Stakeholder Engagement
- Serve as a key liaison between the executive and internal/external stakeholders
- Build strong professional relationships across leadership teams, business units, and service providers
- Ensure clear communication and follow-through on commitments and deliverables
- Manage expectations and maintain service excellence across all interactions
Financial Coordination
- Track and reconcile expenses in accordance with company policies
- Assist with budgeting processes, cost tracking, and invoice management
- Ensure financial documentation is accurate and submitted within required timelines
- Identify opportunities to improve cost efficiency within administrative functions
Operational Support and Continuous Improvement
- Contribute to a collaborative and high-performance work culture
- Support organisational change initiatives and process improvements
- Stay informed on industry trends, tools, and best practices
- Take ownership of personal development and continuous learning
Risk and Compliance
- Ensure adherence to company policies, governance standards, and confidentiality requirements
- Identify and escalate potential risks or operational issues
- Support compliance with internal procedures and regulatory expectations
- Coordinate resolution of administrative or supplier-related issues
Core Competencies
- Advanced time management and organisational skills
- Strong written and verbal communication abilities
- High attention to detail with forward-thinking capability
- Sound judgement and decision-making within defined authority
- Ability to manage multiple priorities under pressure
- Strong stakeholder management and interpersonal skills
- Professional integrity, discretion, and reliability
- Proactive mindset with a focus on continuous improvement
- Ability to operate independently while maintaining alignment with executive priorities
Ideal Candidate Profile
This role is best suited to an individual who is highly organised, detail-oriented, and confident in managing executive-level responsibilities. You should be comfortable working in a demanding environment where priorities shift frequently and require quick, effective responses.
A strong sense of accountability, the ability to maintain confidentiality, and a commitment to excellence are essential. You should also be someone who takes initiative, anticipates challenges, and contributes positively to the overall efficiency of the executive office.
Why Apply?
This opportunity offers exposure to a high-level corporate environment where your contributions directly support strategic leadership. You will gain valuable experience working within a technology-focused division of a major financial services organisation, enhancing both your professional growth and industry knowledge.
Application Note
Applicants are encouraged to verify the authenticity of this vacancy through the official company careers platform before applying. Ensure that your application reflects your experience in executive support and highlights your ability to manage complex administrative functions effectively.
If you are an experienced Personal Assistant looking to elevate your career within a structured and forward-thinking organisation, this role presents an excellent opportunity to make a meaningful impact.