Closing Date: 24 April 2026
Reference Number: PRE260417-1
Location: Pretoria, Gauteng, South Africa
Department: Technical Milling
Employment Type: Fixed-Term Contract
Overview
A well-established organization in the manufacturing sector is seeking a highly organized and detail-oriented Office Administrator to join its Technical Milling division. This role is based at the corporate office in Pretoria and offers an excellent opportunity for an experienced administrative professional to contribute to operational efficiency at an executive level.
The successful candidate will play a central role in supporting senior leadership, including the Executive: Manufacturing (Milling), the Manager of Milling Operations, and the broader technical team. This position requires someone who thrives in a structured environment, demonstrates initiative, and can manage multiple priorities while maintaining a high standard of accuracy and professionalism.
Purpose of the Role
The primary objective of this role is to enhance operational effectiveness by delivering comprehensive administrative and coordination support. The Office Administrator will ensure that executive schedules run smoothly, reporting requirements are met on time, and internal processes are consistently maintained and improved.
Key Responsibilities
Executive and Travel Coordination
You will be responsible for managing all travel-related arrangements for the technical team. This includes sourcing cost-effective flights, accommodation, and transport, as well as coordinating documentation such as visas and passports when required. Accurate recording and reconciliation of travel expenses, including credit card usage and claims, will form a critical part of this function.
Diary and Administrative Support
A key component of this role involves managing complex calendars for senior team members. This includes scheduling both internal and external meetings, ensuring optimal time management, and avoiding scheduling conflicts. You will also be tasked with raising purchase orders, monitoring expenses, and supporting cost management processes through accurate financial tracking.
Document Management and Communication
You will contribute to maintaining consistency and quality across the department by creating, updating, and managing technical documents, templates, and standard operating procedures. In addition, you will prepare professional communications for internal and external stakeholders, ensuring clarity and alignment with organizational standards.
General Office Administration
The role requires handling a variety of day-to-day administrative tasks, including taking meeting notes, preparing documents, managing filing systems, and overseeing office supplies. Both digital and physical records must be maintained in an organized and accessible manner to support operational efficiency.
Front Office and Event Coordination
As a key point of contact within the office, you will be responsible for creating a welcoming and professional environment for visitors and callers. Duties include managing incoming calls, greeting guests, and coordinating meeting logistics such as refreshments and presentation materials. You will also assist in organizing internal and external events, ensuring they are executed seamlessly.
Reporting and Data Analysis Support
A significant aspect of the role involves preparing high-quality reports and presentations for executive meetings. This includes compiling monthly EXCO presentations, generating weekly and monthly reports, and ensuring all data is accurate and well-structured. You will utilize advanced Microsoft Office tools to analyze data, identify inconsistencies, and present insights in a clear and professional format.
You will also support various corporate and HR-related projects, including internal communications and survey administration, providing flexibility and adaptability to meet evolving business needs.
Minimum Requirements
- Grade 12 (Matric) qualification
- Certificate or diploma in Secretarial Studies, Business Administration, or a related field
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, and Word)
- Valid driver’s license
Experience Required
- A minimum of 4 to 5 years’ experience in a similar role, such as Office Administrator, Personal Assistant, or Office Manager
- Proven experience in managing executive diaries and coordinating travel arrangements
- Demonstrated ability to handle administrative processes, including invoicing and cost tracking
Skills and Competencies
- Strong understanding of office administration systems and best practices
- Excellent organizational and time management skills
- Advanced data analysis and reporting capabilities, particularly using Excel
- Professional communication and report-writing skills
- Ability to create high-impact presentations for executive audiences
- Experience in event coordination and stakeholder engagement
- Attention to detail and a high level of accuracy
- Ability to multitask and work under pressure in a fast-paced environment
Why Apply?
This role offers a unique opportunity to work closely with senior leadership in a dynamic manufacturing environment. It is ideal for a proactive and experienced administrator who is looking to make a meaningful impact by improving processes, supporting decision-making, and ensuring operational excellence.
If you have a strong administrative background, advanced technical skills, and a passion for organization and efficiency, this position provides a platform to further develop your career while contributing to a high-performing team.
Application Deadline
All applications must be submitted on or before 24 April 2026. Late submissions may not be considered.
If you meet the above requirements and are ready to take on a challenging yet rewarding role, this opportunity could be the next step in your professional journey.