Are you an organised individual with strong administrative skills and an interest in human resources? A rewarding opportunity is available for a Human Resources Clerk in the North West province. This fixed-term position is ideal for someone who enjoys maintaining accurate records, working with confidential information, and supporting the efficient operation of an HR department.
The successful candidate will play a key role in ensuring employee records are properly organised, updated, and maintained according to company procedures. This position offers valuable experience in a structured HR environment and is well suited to candidates looking to strengthen their administrative and human resources careers.
Job Overview
Position: Human Resources Clerk
Location: North West, South Africa
Employment Type: Fixed-Term Contract (3 Months)
Job Level: Junior
Salary: Market Related
Reference Number: HRC0077TK
Closing Date: 11 August 2026
About the Position
The Human Resources Clerk will be responsible for managing employee documentation and maintaining an efficient filing system that supports the organisation’s HR operations. Accuracy, confidentiality, and attention to detail are essential in this role, as employee records must remain complete, secure, and compliant with company policies and applicable legislation.
Working closely with the Human Resources team, the successful applicant will help ensure documentation is properly stored, updated, and readily available whenever authorised access is required. The role also includes assisting with file audits, preparing new employee records, and supporting ongoing administrative projects.
Main Responsibilities
The selected candidate will be expected to perform a variety of administrative duties, including:
- Maintain accurate employee personnel files and ensure all records remain complete and up to date.
- Compile weekly progress reports relating to employee filing activities.
- Organise, label, sort, and index employee files to improve accessibility and record management.
- Monitor employee documentation and identify outstanding or missing records requiring follow-up.
- Assist with maintaining compliance by ensuring employee files meet company documentation standards.
- Apply company procedures for document archiving, storage, retention, and disposal.
- Update filing registers, tracking documents, and administrative checklists.
- Retrieve personnel files when authorised requests are received and ensure proper sign-out procedures are followed.
- Monitor the return of borrowed files and maintain accurate tracking records.
- Identify filing errors, duplicate documents, and incorrectly allocated records before correcting them according to established filing procedures.
- Prepare files for newly appointed employees, including labels, dividers, and documentation packs.
- Participate in internal filing audits alongside members of the Human Resources team.
- Maintain a clean, organised, and professional filing room and office environment.
- Attend meetings associated with filing improvement initiatives and administrative projects.
Minimum Requirements
Applicants should meet the following minimum requirements:
- Grade 12 (NQF Level 4).
- A Certificate in Human Resources Management or General Administration will be considered an advantage.
- Between one and two years of experience in administration or a similar support role.
- Basic computer literacy, including Microsoft Office applications.
- Good organisational and record management skills.
- Strong attention to detail and accuracy.
- Ability to work with confidential information professionally.
- Good communication and teamwork skills.
Skills and Personal Attributes
To perform well in this position, candidates should be highly organised, dependable, and capable of managing large volumes of documentation with precision. The ideal applicant should demonstrate integrity when handling confidential employee information, possess excellent time management skills, and be able to work independently while contributing positively to the HR team.
Strong administrative abilities, a methodical approach to filing, and the ability to meet deadlines will contribute greatly to success in this role.
Why Apply?
This three-month contract offers an excellent opportunity to gain practical experience within a professional Human Resources environment. Whether you are looking to expand your HR administration experience or strengthen your office administration career, this position provides valuable exposure to employee records management, compliance procedures, and HR support functions.
Candidates with a passion for administration and a commitment to maintaining high standards of accuracy and confidentiality are encouraged to apply.
Employment Information
This opportunity is offered as a 3-month fixed-term contract. Suitable candidates who meet the minimum requirements should submit their applications before the 11 August 2026 closing date.
Please note that employment equity considerations will apply during the recruitment process in accordance with organisational requirements.