Dispatch and Receiving Clerk Job in Gauteng – Inventory, Stock Control and Generator Operations Role (Permanent)
A permanent employment opportunity is currently available in Gauteng for a motivated and detail-oriented Dispatch and Receiving Clerk. This position is suited for an individual who has experience in inventory handling, dispatch coordination, and receiving operations within a fast-paced environment.
The role involves working with equipment and assets, ensuring accurate stock movement, maintaining proper documentation, and supporting technical operations such as generator setup and on-set power distribution. Candidates who are organised, reliable, and capable of working under pressure are encouraged to apply.
This position offers a stable career opportunity within logistics, production support, and technical operations, with exposure to both warehouse management and field-based work environments.
Position Overview
Job Title: Dispatch and Receiving Clerk
Reference Number: MFS046
Job Type: Permanent
Work Level: Junior
Location: Gauteng
Salary: Market Related
EE Status: No
Job Purpose
The main purpose of this role is to manage the accurate movement of company assets and equipment between dispatch, receiving, and client locations. The successful candidate will ensure that all items leaving and returning to the company are correctly verified, recorded, and maintained in good working condition.
The role also includes supporting operational teams with stock control, assisting during stock takes, and ensuring that all equipment is accounted for according to company procedures. In addition, the position requires involvement in generator operations and on-set technical support where electrical power supply and distribution systems are required.
This is a hands-on role that combines administrative accuracy with practical operational duties.
Key Responsibilities
The Dispatch and Receiving Clerk will be responsible for several important functions related to inventory management, equipment handling, documentation, and technical support operations.
Inventory Movement and Asset Verification
A core responsibility of this position is ensuring that all inventory movements are properly controlled and documented. Duties include:
- Verifying all dispatched and received equipment against official picking lists
- Ensuring that all gear and assets are correctly barcoded and recorded
- Completing asset checklists during dispatch and receiving processes
- Handing over prepared equipment to clients during gear checks
- Ensuring that all returned equipment is properly identified and logged against dispatch records
The candidate must ensure accuracy at all times to prevent discrepancies in stock levels and asset tracking systems.
Dispatching and Receiving Operations
The role requires careful handling of all outgoing and incoming equipment. Responsibilities include:
- Ensuring that all dispatched gear is in proper working condition before release
- Completing and signing off all picking lists and supporting documentation after each dispatch cycle
- Assisting with the loading of equipment into company vehicles when required
- Inspecting returned equipment to ensure it is complete and functional according to dispatch records
- Ensuring all client return documentation is properly signed and filed
- Reporting any missing items, damages, or discrepancies immediately to supervisors or relevant departments
- Following established procedures for handling damaged or missing equipment
Attention to detail is critical in this part of the role, as it ensures accountability and prevents operational losses.
Stock Control and Stock Take Assistance
The Dispatch and Receiving Clerk will also assist in maintaining accurate stock records and supporting company-wide stock takes. Duties include:
- Assisting in periodic stock take exercises
- Ensuring all stock records match physical inventory counts
- Supporting supervisors in identifying discrepancies
- Maintaining organised and updated inventory systems
This responsibility ensures that the organisation maintains full control over all assets and equipment.
Generator Operations and On-Set Technical Support
In addition to warehouse duties, the role includes technical field responsibilities related to generator operations and live production support environments. Duties include:
- Operating generators to supply electrical power and lighting for film or production shoots
- Ensuring uninterrupted power supply to production sets
- Checking and preparing equipment packages in a timely manner before deployment
- Installing or rigging generators, distribution boxes, and electrical cables as required by clients
- Supporting technical teams during live operations to ensure equipment functions correctly
This aspect of the job requires basic technical understanding, reliability, and the ability to work in dynamic environments where power continuity is essential.
Minimum Requirements
Applicants must meet the following essential qualifications and experience criteria to be considered for the role.
Educational Requirements
- National Senior Certificate (Matric) is essential
Recommended Technical Qualification
- Technical certification in Electrical studies is recommended but not compulsory
Experience Requirements
- Minimum of 2 years’ experience in Dispatch and Receiving operations (essential)
- At least 1 year of experience working as a Generator Operator (recommended)
Candidates with a background in logistics, warehouse operations, production support, or technical equipment handling will be at an advantage.
Driver’s Licence Requirement
- Valid Code C1 Driver’s Licence is essential
This requirement is necessary due to the operational nature of the role, which may involve transporting equipment and assisting with logistics-related duties.
Technical Skills Required
Candidates must have basic computer literacy and the ability to work with standard office applications, including:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
These tools are used for documentation, reporting, inventory tracking, and communication.
Key Competencies and Personal Attributes
To succeed in this role, candidates must demonstrate strong operational and behavioural competencies, including:
Attention to Detail
Accuracy is critical when handling equipment, completing checklists, and verifying stock movement. Small errors can lead to significant operational issues.
Planning and Organisation
The ability to manage multiple tasks, follow procedures, and ensure timely completion of dispatch and receiving duties is essential.
Managing Work
Candidates must be able to work independently, prioritise tasks, and maintain productivity in a structured operational environment.
Team Contribution
The role requires collaboration with warehouse staff, supervisors, technical teams, and clients. Team coordination is key to operational success.
Stress Tolerance
The environment may involve tight deadlines and high-pressure situations, especially during live operations or production schedules.
Accuracy and Reliability
The company requires individuals who are dependable, consistent, and capable of maintaining high standards in all tasks performed.
Work Environment
This position operates within a mixed environment that includes warehouse facilities, logistics areas, and outdoor or on-set locations depending on operational requirements.
The candidate should be comfortable working in varying conditions and adapting to changing operational demands. Fieldwork may include setup and breakdown of equipment at different sites across Gauteng.
Career Opportunity Summary
This Dispatch and Receiving Clerk role presents a strong opportunity for individuals looking to build a career in logistics, inventory control, and technical production support. The combination of warehouse responsibilities and field-based generator operations makes this position dynamic and skill-developing.
Successful candidates will gain exposure to equipment management systems, technical operations, and client-facing responsibilities, making this a valuable stepping stone for future career growth in logistics, production, or technical operations industries.
Conclusion
The Dispatch and Receiving Clerk position in Gauteng is ideal for a disciplined, detail-focused individual with experience in inventory management and technical support operations. With responsibilities ranging from asset verification and stock control to generator operations and on-site support, this role requires a balanced skill set of administrative accuracy and practical technical ability.
Candidates who meet the requirements and are seeking a permanent position in a structured yet dynamic environment are encouraged to consider this opportunity as a pathway to long-term career development in the logistics and technical operations sector.