The Shoprite Group is currently seeking a skilled and detail-oriented Cold Storage Stock Administrator to join its Meat Market Division. This is a permanent opportunity based in Montague Gardens, with operational responsibilities at the commercial cold storage facility in Brackenfell. If you have strong experience in stock control, administration, and working in fast-paced warehouse or cold storage environments, this role offers a solid career path within one of South Africa’s leading retail groups.
Job Overview
- Position: Cold Storage Stock Administrator
- Reference Number: SHO260414-5
- Company: Shoprite Group of Companies
- Location: Montague Gardens / Brackenfell, Western Cape, South Africa
- Job Type: Permanent
- Closing Date: 08 May 2026
- Industry: Retail / FMCG
This role is not office-based. It requires hands-on involvement within a cold storage environment, ensuring that stock processes are executed accurately and efficiently.
Role Purpose
The Cold Storage Stock Administrator will be responsible for managing and overseeing all administrative functions related to stock within a commercial cold storage facility. The successful candidate will ensure that stock movement, documentation, and reporting are handled with precision, supporting operational efficiency and minimizing discrepancies.
Key Responsibilities
Stock Control and Reporting
- Maintain and update stock sheets, ensuring accuracy in quantities and average weight calculations.
- Monitor stock movement, ensuring that incoming and outgoing stock aligns with documentation.
- Compile and review expiry date reports to prevent losses and ensure compliance with quality standards.
- Identify slow-moving stock and assist in managing excess inventory levels.
Receiving and Verification
- Verify incoming deliveries by matching delivery notes with goods received vouchers.
- Ensure all received stock meets required specifications in terms of weight and quantity.
- Submit relevant documentation, including invoices and proof of delivery, to appropriate departments for processing.
- Support the creditors team by providing accurate receiving documentation when required.
Stock Issuing and Dispatch
- Ensure delivery notes are accurate and aligned with stock issued from the cold store.
- Assist with planning urgent or emergency orders to meet operational demands.
- Conduct random checks on deliveries to confirm that correct weights and pricing are applied.
- Load and maintain weekly pricing structures for distribution to stores.
Stock Reconciliation and Balancing
- Perform weekly reconciliations between issued stock and goods received.
- Maintain accurate and up-to-date stock sheets at all times.
- Implement control measures to detect and correct discrepancies early.
Operational Coordination
- Schedule delivery booking slots with suppliers and the cold storage facility.
- Monitor pallet utilization and ensure proper stock rotation practices are followed.
- Compare bulk stock drops against release records to identify inconsistencies.
- Conduct weekly checks on delivery documentation to ensure compliance with pricing and weight standards.
Quality Control and Investigations
- Investigate stock claims and discrepancies on a weekly basis.
- Ensure that all stock leaving the facility meets required quality and documentation standards.
- Assist in maintaining operational efficiency by identifying process gaps and recommending improvements.
Minimum Requirements
Education
- Grade 12 (Matric) is required.
- Additional relevant qualifications or short courses in stock management or logistics will be advantageous.
Experience
- At least 5 years of experience in stock administration or related functions.
- Proven experience working with stock control systems and administrative processes.
- Hands-on experience in receiving, dispatching, and managing stock in a warehouse or distribution environment.
- Strong background in preparing stock orders and managing virtual or physical inventory.
Skills and Competencies
- Advanced proficiency in Microsoft Excel and general Microsoft Office applications.
- Strong numerical accuracy and attention to detail.
- Good communication skills, both written and verbal.
- Ability to work effectively within a team environment.
- Strong problem-solving skills and ability to handle discrepancies efficiently.
- Knowledge of SAP systems will be an added advantage.
Work Environment
This position operates within a commercial cold storage facility, which means the candidate must be comfortable working in low-temperature environments and engaging in physically active tasks when required. The role is operational rather than office-based, requiring close interaction with warehouse staff, suppliers, and internal departments.
Why Join Shoprite Group
Shoprite Group is one of Africa’s largest and most respected retail organizations, known for its commitment to operational excellence and employee development. Joining this team provides an opportunity to work in a structured and professional environment where your skills in stock management and administration can grow and be recognized.
Application Process
Interested candidates should apply before the closing date of 08 May 2026. Ensure that your application includes an updated CV highlighting relevant experience and skills aligned with the requirements of the role.
This opportunity is ideal for candidates who are detail-driven, experienced in stock control, and ready to take on a hands-on administrative role within a dynamic cold storage environment.