Job Posting: Administrative Assistant (Legal Services)
Position: Administrative Assistant
Reference Number: 2026/02
Department: Department of Traditional Affairs
Division: Legal Services
Location: Pretoria (Office-Based)
Salary: R228,321 per annum
Closing Date: 13 February 2026
Contact Person: Ms K. Pegu, Tel: (012) 065 3442
About the Role and Department:
The Department of Traditional Affairs plays a vital role in the governance and development of traditional communities within South Africa. Our Legal Services unit is a cornerstone of this mission, providing critical legal guidance and support. We are now seeking a proficient and highly organised Administrative Assistant to become the operational backbone of this dynamic unit. This is more than just a support role; it is an opportunity to contribute to meaningful work that impacts traditional leadership and community affairs. The successful candidate will enjoy a structured public service career path, a competitive government salary, and the chance to work in a professional environment that values diligence and integrity.
Key Responsibilities:
As the Administrative Assistant for Legal Services, you will be entrusted with comprehensive secretarial and administrative duties to ensure the seamless functioning of the unit. Your core responsibilities will include:
· Providing full secretarial and administrative support to the Head of Legal Services, including complex diary management, scheduling of appointments, and prioritising commitments.
· Developing, implementing, and meticulously maintaining an efficient electronic and physical filing system for all legal documents, ensuring quick retrieval and strict confidentiality.
· Receiving, recording, distributing, and filing all incoming and outgoing official correspondence and legal documents with a high degree of accuracy.
· Coordinating meetings, workshops, and conferences: preparing detailed agendas, compiling necessary documentation, managing attendance registers, taking accurate minutes, and following up on action items.
· Drafting, formatting, and proofreading memoranda, reports, and standard official correspondence for the unit.
· Making comprehensive travel and accommodation arrangements for the Head of Unit and other officials as required.
· Managing the unit’s telephone and communication systems, exercising excellent telephone etiquette, and handling initial queries professionally.
· Overseeing office inventory, including the procurement of stationery and office equipment, and ensuring the proper maintenance of office assets.
· Handling all document reproduction tasks, including copying, scanning, faxing, and emailing, in line with departmental protocols.
Minimum Requirements:
· A Grade 12 Certificate or an equivalent National Qualifications Framework (NQF) level 4 qualification.
· Proven experience in office management, administration, and secretarial functions.
· In-depth knowledge of document management and filing systems.
Required Skills and Competencies:
· Technical Competencies: Advanced skill in office administration, secretarial support, and the use of relevant office technology and software.
· Core Competencies:
· Exceptional planning, organising, and time-management abilities.
· Strong interpersonal skills and professional telephone etiquette.
· Unwavering honesty, integrity, and a commitment to professionalism.
· Excellent verbal and written communication skills.
· Note: Shortlisted candidates will be required to undergo a technical assessment to validate their competencies.
Application Instructions:
Applications must be submitted on the new Z83 form, obtainable from any Public Service Department, and must be accompanied by a comprehensive Curriculum Vitae and certified copies of qualifications and ID. Failure to submit the required documentation will result in the application not being considered.
Submit your application via one of the following methods:
By Post:
The Director: Human Resource Management
Department of Traditional Affairs
Private Bag X22
Arcadia, 0083
By Hand Delivery:
509 Pretorius Street, Arcadia
Pencardia 1 Building, 2nd Floor
By Email: DTARecruit202602@cogta.gov.za
For Attention: Director: Human Resource Management
Enquiries: Ms K. Pegu at (012) 065 3442.
Employment Equity Note:
In line with the Department’s Employment Equity Plan and targets, applications from White, Indian, Coloured, and Persons with Disabilities are strongly encouraged.
Important Notice:
· Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months of the closing date, please accept that your application was unsuccessful.
· All appointments are subject to security vetting, verification of qualifications, and competency assessment.
· The Department reserves the right not to make an appointment.
· Candidates applying for more than one post must submit separate applications for each position.
This Administrative Assistant vacancy within the Legal Services unit represents a stable and rewarding career opportunity for a dedicated professional. We encourage qualified individuals who meet the stipulated requirements to apply before the closing date on 13 February 2026.
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